CORPORATE EVENTS COORDINATOR

Capital Motion; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Benefits offered by this job

Residence visa

Health insurance

Incentives and yearly bonus

Duty meal during working hours

Job summary

A hospitality group in the UAE is looking for a Corporate Events Coordinator in Abu Dhabi. This role is crucial for managing end-to-end corporate events, ensuring seamless execution and a client-focused service. Candidates should possess 2-3 years of relevant experience, strong organizational skills, and proficiency in event coordination and Microsoft Office. A competitive salary package with benefits such as health insurance and performance bonuses is offered. The position is located at Yas Bay, Abu Dhabi.

Qualifications

• 2–3 years of experience in events, hospitality, or F&B operations.
• Strong understanding of corporate event needs.
• Proficient in managing multiple events simultaneously.
• Fluent in English; Arabic an advantage.

Responsibilities

• Serve as the primary contact for corporate clients during event planning.
• Coordinate all event details from agendas to floorplans.
• Ensure seamless event execution and service standards.
• Provide timely responses to client inquiries and ensure expectations are clearly managed.
• Prepare comprehensive Banquet Event Orders (BEOs) for all confirmed events.
• Ensure all operational departments receive accurate and timely BEOs.
• Conduct internal event briefings when required.
• Update BEOs when changes occur and communicate revisions promptly.
• Be present for major events or high-profile corporate bookings to ensure seamless coordination.
• Liaise with Venue Managers and Operations to resolve any issues in real time.
• Ensure client requirements are met and service standards are maintained during events.
• Prepare pro forma invoices, deposits, and final billings in coordination with Finance.
• Track event payments and ensure all financial obligations are met before and after the event.
• Maintain accurate financial records for all events.
• Assist the Sales & Event team with proposals, menus, and corporate packages.
• Maintain CRM updates, event calendars, client logs, and corporate databases.
• Support in weekly and monthly reporting on events performance, lead conversion, and revenue.
• Work with Marketing on event-related materials when relevant (floorplans, menus, photos).
• Work closely with internal teams to ensure event requirements are understood and executed.
• Ensure all suppliers are approved and compliant with venue standards and safety requirements.

Skills

Event Coordination

Communication

Multitasking

Detail-oriented

Proficiency in Microsoft Office

Fluency in English

Team player

English fluency

Arabic advantage

Tools

CRM Systems

Microsoft Office

Job description

Company Description

Capital Motion owns and operates some of the UAE’s leading licensed restaurants, delivering high-quality dining experiences across diverse concepts. As a growing hospitality group, we are continuously looking for passionate and motivated individuals to join our team.

We are currently hiring for various roles within restaurant operations, including F&B service, waitresses/waiters, hostesses, kitchen and bar operations, and venue management.

All positions offer a competitive and complete employment package, including residence visa, accommodation allowance, transportation allowance, annual paid leave, health insurance, and basic salary. Operations staff are provided with uniforms, duty meals, and have the opportunity to earn tips, incentives, and performance-based bonuses. Employees also enjoy exclusive discounts across Capital Motion restaurants.

Job Description

Position Summary

The Corporate Events Coordinator is responsible for the end-to-end lifecycle of corporate events across the CapitalMotion hospitality portfolio. This role acts as the primary contact for clients and vendors, managing everything from the initial concept and proposal to post-event evaluation. The focus is to deliver bespoke guest experiences while meeting commercial targets and ensuring seamless Operational Execution.

Key Responsibilities

• Serve as the primary contact for corporate clients throughout the event planning process.
• Coordinate event details such as agenda, seating, AV requirements, menus, branding, floorplans, and timing.
• Conduct venue tours and support the Sales team in showcasing Capital Motion venues.
• Provide timely responses to client inquiries and ensure expectations are clearly managed.

BEO Preparation & Documentation

• Prepare comprehensive Banquet Event Orders (BEOs) for all confirmed events.
• Ensure all operational departments (Ops, Culinary, Bar, Finance, Procurement) receive accurate and timely BEOs.
• Conduct internal event briefings when required.
• Update BEOs when changes occur and communicate revisions promptly.

Event Execution Support

• Be present for major events or high-profile corporate bookings to ensure seamless coordination.
• Liaise with Venue Managers and Operations to resolve any issues in real time.
• Ensure client requirements are met and service standards are maintained during events.

Billing & Financial Coordination

• Prepare pro forma invoices, deposits, and final billings in coordination with Finance.
• Track event payments and ensure all financial obligations are met before and after the event.
• Maintain accurate financial records for all events.
• Assist the Sales & Event team with proposals, menus, and corporate packages.
• Maintain CRM updates, event calendars, client logs, and corporate databases.
• Support in weekly and monthly reporting on events performance, lead conversion, and revenue.
• Work with Marketing on event-related materials when relevant (floorplans, menus, photos).

Stakeholder Coordination

• Work closely with internal teams to ensure event requirements are understood and executed.
• Ensure all suppliers are approved and compliant with venue standards and safety requirements.

Qualifications

Qualifications & Experience

• 2–3 years of experience in events, hospitality, corporate coordination, or F&B operations.
• Strong understanding of corporate events (meetings, conferences, seminars, receptions).
• Experience preparing BEOs and working with operations teams.
• Excellent communication and organizational skills.Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office and CRM systems.
• Fluent in English; Arabic an advantage.
• Highly organized and detail-oriented.
• Strong communication and interpersonal skills.
• Client-focused and service-driven.
• Ability to manage multiple events simultaneously.
• Calm under pressure and solution-oriented.
• Team player with strong coordination abilities.

Additional Information

Other Benefits:

- The company provides a duty meal during working hours.

- The position includes incentives and a yearly bonus based on performance.

- A residence visa will be provided by the company.

- Health insurance coverage is included as part of the employment benefits.

• The work location is Yas Bay, Waterfront, Yas Island, Abu Dhabi.
• Please ensure you are willing and able to work within the Abu Dhabi area before applying.