Coordinator - Sales & Marketing Administration (UAE National)

The First Group; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

The First Group in Dubai seeks an Administrative Coordinator to support multiple departments. You will manage administrative tasks, maintain records, and facilitate inter-team communication to ensure smooth operations.

The ideal candidate has 1–2 years of admin experience, strong MS Office and CRM familiarity, and a meticulous, team-oriented approach in a fast-paced environment.

Qualifications

• 1–2 years of experience in an administrative role.
• Advanced knowledge of Microsoft Office and familiarity with CRM systems.
• Highly organized with the ability to prioritize tasks and meet deadlines effectively.
• Attention to detail in designing and processing a wide range of documents accurately.
• Professional, friendly demeanor and ability to work effectively as part of a team.
• Adaptable and positive attitude to handle dynamic and evolving tasks.
• Female preferred

Responsibilities

• CRM management: Update CRM with customer, tour, and sales information.
• Permit processing for stand removals, airport passes for equipment, materials, representatives, and managers.
• Coordinate with stand contractors and monitor permits to ensure compliance.
• Lead management: Create leads, update backing requests, assign leads, and manage registration.
• Interdepartmental support: Liaise with HR, Accounts and other departments to meet operational needs.
• Supply coordination: Manage stationery and supplies for various departments.
• Performance tracking: Update and maintain daily reports, performance trackers, and team metrics.
• Documentation: Process agent agreements, contracts and other related documents.
• Data management: Monitor, register, and record customer details, payments, status updates, and tagging information.
• Filing: Handle electronic and digital filing requirements to maintain organized records.

Skills

Microsoft Office

Organizational skills

Attention to detail

Teamwork

Adaptability

Tools

CRM systems

Job description

Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools, a state of the art showroom featuring Dubai’s only virtual helicopter tour and endorsements from a number of international sporting celebrities.

Job Description

We are seeking a proactive and detail-oriented Administrative Coordinator to support various departments within TFG. The ideal candidate will play a vital role in ensuring smooth operations by managing administrative tasks and facilitating communication across teams. You will be responsible for maintaining accurate records, coordinating essential processes, and contributing to the overall efficiency of the organization.

Responsibilities:

• CRM Management: Ensure CRM is updated with accurate customer, tour, and sales information.
• Permit Processing: Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.
• Coordination: Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.
• Lead Management: Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.
• Interdepartmental Support: Communicate effectively with HR, Accounts, and other departments to meet operational needs.
• Supply Coordination: Manage stationery and supplies for various departments.
• Performance Tracking: Update and maintain daily reports, performance trackers, and team metrics for assigned departments.
• Documentation: Process agent agreements, contracts, and other related documents while ensuring accuracy.
• Data Management: Monitor, register, and record customer details, payments, status updates, and tagging information.
• Filing: Handle electronic and digital filing requirements to maintain organized records.

This position is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across multiple teams.

Desired Skill & Expertise

• Experience: 1–2 years of experience in an administrative role.
• Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.
• Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.
• Attention to Detail: Capable of designing and processing a wide range of documents accurately.
• Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.
• Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.
• Female preferred