Sales & Marketing Operations Coordinator

The First Group; Abu Dhabi; On-site; AED 50,000 - 80,000; Full time

Job summary

The First Group in Dubai, UAE seeks an Administrative Coordinator to support multiple departments. You will manage CRM data, handle permits for stands and equipment, and coordinate with HR, Accounts and contractors to ensure smooth operations.

The role requires 1–2 years in an administrative capacity, strong MS Office skills, and a detail‑oriented, collaborative mindset. This on‑site position offers operating in a fast‑paced environment with growth potential.

Qualifications

• 1–2 years of experience in an administrative role.
• Advanced knowledge of Microsoft Office; familiarity with CRM systems.
• Highly organized with the ability to prioritize tasks and meet deadlines.

Responsibilities

• CRM Management: Ensure CRM is updated with accurate customer, tour, and sales information.
• Permit Processing: Handle permits for stand removals, installations, airport passes for equipment and personnel.
• Coordination: Liaise with stand contractors and monitor permits to ensure compliance.
• Lead Management: Oversee lead creation, update tour backing requests, assign leads, and manage registrations.
• Interdepartmental Support: Communicate with HR, Accounts, and other departments to meet operational needs.
• Supply Coordination: Manage stationery and supplies for various departments.
• Performance Tracking: Update daily reports and team metrics for assigned departments.
• Documentation: Process agent agreements, contracts, and related documents ensuring accuracy.
• Data Management: Monitor and record customer details, payments, status updates, and tagging information.
• Filing: Maintain electronic and digital filing to keep records organized.

Skills

MS Office

CRM systems

Organizational skills

Attention to detail

Teamwork

Adaptability

Female preferred

Job description

The First Group in Dubai, UAE seeks an Administrative Coordinator to support multiple departments. You will manage CRM data, handle permits for stands and equipment, and coordinate with HR, Accounts and contractors to ensure smooth operations.

The role requires 1–2 years in an administrative capacity, strong MS Office skills, and a detail‑oriented, collaborative mindset. This on‑site position offers operating in a fast‑paced environment with growth potential.