Administrative Coordinator – Sales & Marketing Ops (UAE)

The First Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

The First Group in Dubai, UAE is seeking a proactive Administrative Coordinator to support multiple departments, maintain records, and streamline processes. You will manage CRM data, coordinate permits, and ensure efficient communication across teams.

The ideal candidate has 1–2 years of administrative experience, strong MS Office skills, and a detail-oriented approach. A collaborative, fast-paced environment with growth opportunities awaits.

Qualifications

• 1–2 years of experience in an administrative role.
• Advanced knowledge of Microsoft Office and familiarity with CRM systems.
• Highly organized with the ability to prioritize tasks and meet deadlines.
• Professional and friendly demeanor with good teamwork.
• Willingness to adapt to dynamic and evolving tasks.
• Female preferred.

Responsibilities

• CRM Management: Ensure CRM is updated with accurate customer, tour, and sales information.
• Permit Processing: Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.
• Coordination: Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.
• Lead Management: Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.
• Interdepartmental Support: Communicate effectively with HR, Accounts, and other departments to meet operational needs.
• Supply Coordination: Manage stationery and supplies for various departments.
• Performance Tracking: Update and maintain daily reports, performance trackers, and team metrics for assigned departments.
• Documentation: Process agent agreements, contracts, and other related documents while ensuring accuracy.
• Data Management: Monitor, register, and record customer details, payments, status updates, and tagging information.
• Filing: Handle electronic and digital filing requirements to maintain organized records.

Skills

MS Office proficiency

CRM familiarity

Organizational skills

Attention to detail

Teamwork

Adaptability

Female preferred

Tools

Microsoft Office Suite

CRM systems

Job description

The First Group in Dubai, UAE is seeking a proactive Administrative Coordinator to support multiple departments, maintain records, and streamline processes. You will manage CRM data, coordinate permits, and ensure efficient communication across teams.

The ideal candidate has 1–2 years of administrative experience, strong MS Office skills, and a detail-oriented approach. A collaborative, fast-paced environment with growth opportunities awaits.