Business Operations Assistant

Al Rais Investment Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Al Rais Investment Group is seeking a highly organized Business Operations Assistant to support the Group Director of Operations and coordinate day-to-day activities across multiple companies within the group.

The role focuses on task execution, cross-department coordination, data analysis, follow-ups, and documentation across Operations, Sales, HR, Finance and Technology, with emphasis on confidentiality and professionalism.

Qualifications

• Bachelor's degree in business-related field and 3+ years in executive support or coordination.
• Experience across multi-industry holdings is a plus.
• Strong written and verbal English communication; proactive mindset.

Responsibilities

• Support the Group Director of Operations with daily scheduling and cross-functional tasks.
• Coordinate action items with department heads across group companies.
• Prepare reports, briefs, minutes, and follow-up trackers.
• Assist in implementing operational strategies and process improvements.
• Maintain group-wide KPIs, project timelines, and deliverables.

Skills

Executive support

Cross-functional coordination

MS Office Suite

AI tools familiarity

Communication

Multitasking

Education

Bachelor's degree in Business Administration

Tools

MS Office

ERP systems

AI tools

Job description

We are seeking a highly organized, proactive, and detail-oriented Business Operations Assistant to support the Group Director of Operations in overseeing and coordinating day-to-day activities across multiple companies within the group. This position acts as a strategic partner and operational support resource, assisting with task execution, cross-department coordination, data analysis, follow-ups, and documentation across departments including Operations, Sales, HR, Finance and Technology.

Key Responsibilities

• Act as the right hand to the Director of Operations in managing daily schedules, priorities, and cross-functional tasks.
• Coordinate and follow up on action items with department heads across all group companies.
• Prepare reports, meeting briefs, minutes, and follow-up trackers across various departments.
• Support in the execution of operational strategies and business improvement initiatives.
• Maintain a structured record of group-wide KPIs, project timelines, and deliverables.
• Assist in internal communication, ensuring alignment between departments and senior leadership.
• Help organize and participate in inter-company meetings, site visits, and business reviews.
• Draft and review internal documentation, summaries, memos, and business presentations.
• Liaise with external partners or consultants when required.
• Handle confidential information with discretion and professionalism.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• 3+ years of experience in a similar executive support or coordination role.
• Exposure to multi-industry businesses or holding companies is an advantage.
• Strong communication, organization, and multitasking skills.
• Proficient in MS Office Suite (Excel, PowerPoint, Word) & Other AI Tools, familiarity with business tools or ERP systems.
• Discretion, professionalism, and a proactive mindset.
• Fluent in English (Additional languages is a plus).