Bilingual Office and Admin Operations Coordinator

Duncan & Ross Consulting; Abu Dhabi; On-site; AED 67,000 - 112,000; Full time

Job summary

Duncan & Ross Consulting is seeking an Office Administrator to oversee daily administrative operations and support management in Abu Dhabi. The role emphasizes organization, proactive problem solving, and a professional workplace environment.

The ideal candidate will speak fluent Arabic and English, manage schedules, coordinate travel, and liaise with vendors, staff, and clients while maintaining accurate records and reports.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Language: fluent in Arabic and English (read, write and speak).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Responsibilities

• Manage day-to-day office operations, including correspondence, filing, and scheduling.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment.
• Maintain office supplies, equipment, and inventory, coordinating with vendors as required.
• Organize meetings, appointments, and travel arrangements for staff and management.
• Assist in preparing reports, presentations, and other documentation.
• Oversee office maintenance, ensuring cleanliness, safety, and compliance with company policies.
• Support HR functions such as onboarding, attendance tracking, and maintaining employee records.
• Manage incoming calls, emails, and inquiries, routing them appropriately.
• Coordinate with finance on petty cash, expense reports, and invoice processing.
• Provide administrative support to various departments as needed.

Skills

Arabic

English

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office Suite

Job description

Duncan & Ross Consulting is seeking an Office Administrator to oversee daily administrative operations and support management in Abu Dhabi. The role emphasizes organization, proactive problem solving, and a professional workplace environment.

The ideal candidate will speak fluent Arabic and English, manage schedules, coordinate travel, and liaise with vendors, staff, and clients while maintaining accurate records and reports.