Bilingual Office Admin & Document Controller

Stantec; Dubai; On-site; AED 133,920 - 200,880; Full time

Job summary

Stantec is seeking a Receptionist/Office Administrator for their Dubai office. This role is vital for supporting daily operations, managing correspondence, and ensuring an efficient work environment. Key responsibilities include organizing meetings, travel arrangements, and providing administrative support for projects. The ideal candidate should possess a degree or diploma, be fluent in English and Arabic, and be proficient in Microsoft Office tools. A flexible working attitude along with professionalism is essential for this position.

Qualifications

• Person must be punctual, reliable, and adaptable to workload and tasks.
• Must possess a valid driving license (preferred).
• Must maintain discretion and confidentiality.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently.
• Coordinate meeting arrangements including logistics and catering.
• Organize complex regional and international travel.
• Ensure the office meets housekeeping and general standards.
• Assist with onboarding new staff and support office events.
• Provide administrative support for project and bid submissions.

Skills

Fluent English

Fluent Arabic

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Punctual

Self-motivated

Ability to work independently

Flexibility in working hours

Education

Degree or Diploma/Certificate from a recognized institute

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Stantec is seeking a Receptionist/Office Administrator for their Dubai office. This role is vital for supporting daily operations, managing correspondence, and ensuring an efficient work environment. Key responsibilities include organizing meetings, travel arrangements, and providing administrative support for projects. The ideal candidate should possess a degree or diploma, be fluent in English and Arabic, and be proficient in Microsoft Office tools. A flexible working attitude along with professionalism is essential for this position.