Bilingual Admin Assistant – Head Office (EN + Kazakh/Russian)

International Community Schools (ICSchools); Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

International Community Schools (ICS) in Abu Dhabi is seeking a detail-oriented Administrative Assistant to join the Head Office team. The role focuses on coordinating with the ICS Astana team and Kazakh/Russian-speaking stakeholders to ensure smooth operations across branches.

The ideal candidate is fluent in English and either Kazakh or Russian, highly organized, with strong communication and document-management skills, and experience in an education or corporate Head Office environment.

Qualifications

• Bachelor’s degree or relevant professional qualification preferred.
• Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role.
• Fluent English – Mandatory.
• Fluent Kazakh OR Russian – Mandatory.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.
• Proactive approach with the ability to independently follow up on tasks and deadlines.
• Strong knowledge of Microsoft Office and Google Workspace, including Word, Excel, PowerPoint, Docs, Sheets, Gmail, and Calendar.
• UAE work experience would be beneficial.

Responsibilities

• Provide daily administrative support to Head Office management and departments.
• Coordinate communication, documentation, and follow-ups between Head Office and ICS branches.
• Support communication and coordination with the ICS Astana, Kazakhstan team.
• Prepare correspondence, reports, presentations, spreadsheets, meeting notes, and administrative documents.
• Schedule and coordinate meetings, appointments, and internal discussions.
• Prepare meeting agendas, minutes, action points, and follow-up reports.
• Assist with communication and translation involving Kazakh or Russian-speaking stakeholders, when required.
• Maintain well-organized electronic and physical filing systems.
• Follow up with departments, school branches, suppliers, and external stakeholders on pending matters.
• Handle confidential and sensitive information professionally and discreetly.
• Support management with special projects, events, travel arrangements, and other administrative requirements.
• Ensure deadlines, action points, and administrative tasks are followed up and completed on time.

Skills

Fluent English

Fluent Kazakh

Fluent Russian

Organizational skills

Time management

Attention to detail

Proactive

Strong communication

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

International Community Schools (ICS) in Abu Dhabi is seeking a detail-oriented Administrative Assistant to join the Head Office team. The role focuses on coordinating with the ICS Astana team and Kazakh/Russian-speaking stakeholders to ensure smooth operations across branches.

The ideal candidate is fluent in English and either Kazakh or Russian, highly organized, with strong communication and document-management skills, and experience in an education or corporate Head Office environment.