Bid Coordinator

Gleeds; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Gleeds in Dubai is seeking a Bid Coordinator to organise and produce proposals, presentations and marketing materials, working closely with Gleeds UAE leadership to win new work.

The role requires managing multiple RFQs/RFPs, maintaining CRM data, developing content with technical staff, and supporting events and research while meeting tight deadlines and collaborating with a team.

Job description

Gleeds has an exciting opportunity for a Bid Coordinator to join our team in Dubai, UAE. We are seeking a self-starting, energetic and innovative person to fulfil this position. The Bid Co-ordinator is responsible for organising and producing proposals, presentations and related marketing materials while working closely with the Gleeds UAE leadership. The successful candidate will be skilled in managing multiple proposal responses, and be extremely organised.

As a Bid Coordinator you will:

• Respond to and coordinate the production of response to RFQs, RFPs and interview presentations, which can include technical writing, graphics and research.
• Act as CRM lead to ensure accurate data input
• Produce business development briefing reports as required
• Work with technical staff to develop proposal content and project information.
• Assist with tracking RFQ/RFP opportunities and maintain company bidding material.
• Develop, design and maintain marketing materials in print and electronic formats that represent the firm, including presentations, capability statements, brochures, special handouts, trade show materials, signage, etc.
• Prepare and maintain project experience, and staff resumes.
• Assist with marketing research as needed.
• Assist with special events preparation and attendance.

Experience, Knowledge And Key Skills

• A minimum of 2 two+ years of similar experience working for a construction, engineering, architecture or consulting firm.
• Currently living in UAE
• Proficiency in managing high volume multiple RFPs
• Proficiency in Microsoft Office Suite.
• Ability to work within a team environment.
• Self-motivated
• Excellent command of Adobe software (e.g. InDesign or similar alternative)
• Ability to work within a deadline driven environment.

Qualifications

• Bachelor’s degree in marketing, communications, finance, or a related discipline.

Skills & Attributes

• Strong analytical skills with the ability to quantify and prioritise risks.
• Clear, concise communicator – able to brief senior leadership and technical teams.
• Self‑starter, able to work with a high degree of autonomy in a fast‑moving client environment.
• Structured, methodical approach with good attention to detail.

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 76 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities – giving everyone a safer and more sustainable place to live, work and thrive.

Our values underpin what we stand for and how we work: