Automotive Administration & Logistics Coordinator

Al Tayer Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group is seeking an experienced admin professional in Dubai to support department operations, maintain records, and coordinate stock and showroom activities. This role requires strong organizational skills and attention to detail.

Responsibilities include reconciling certificates, stock movements, invoicing, and coordinating with sales for registrations and policy purchases. The ideal candidate has 2–3 years in administration/stock management, with 1–2 years in the automotive sector.

Qualifications

• Graduate preferably in commerce.
• 2–3 years experience in similar role (administration and stock management), with 1–2 years in automotive industry.

Responsibilities

• Reconcile VCC/Hayaza certificates, stock movement, and stock on hand to keep records accurate.
• Coordinate with sales to receive insurance policy, GRO registration, and Salik tag purchases prior to delivery.
• Track daily vehicle delivery and ensure timely invoicing and refunds.
• Submit bank deal documents to F&I and credit invoices to customers.
• Handle documentation for vehicle trade-ins and payments to customers/banks.
• Procure showroom consumables and manage uniforms and stationery distribution.
• Monitor staff leave and coordinate with payroll/HR for notifications.
• Distribute employee documents like passports and labor cards.
• Coordinate with logistics and workshop for vehicle movement, PDIs, and accessory fitment.
• Ensure legal documentation is in order before releasing VCC/Hayaza for new/used vehicles.
• Update applicable systems timely and accurately.
• Provide support services to departments and perform general admin duties.
• Maintain organized document storage and databases; raise LPOs and follow up payments.

Skills

Administration

Stock management

Automotive industry experience

Education

Bachelor's degree in commerce

Job description

Al Tayer Group is seeking an experienced admin professional in Dubai to support department operations, maintain records, and coordinate stock and showroom activities. This role requires strong organizational skills and attention to detail.

Responsibilities include reconciling certificates, stock movements, invoicing, and coordinating with sales for registrations and policy purchases. The ideal candidate has 2–3 years in administration/stock management, with 1–2 years in the automotive sector.