Automotive Admin & Stock Coordination Specialist

Al Tayer Group; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Al Tayer Group in Dubai is seeking an administrative professional to support the designated department with stock control, document management and general clerical duties to keep operations running smoothly. You will reconcile certificates, coordinate vehicle insurance and registration, monitor deliveries, and ensure timely invoicing and refunds.

The role also covers procurement, leave tracking, and maintaining records.

Qualifications

• Graduate with commerce degree and relevant admin/stock experience.
• 2–3 years in administration and stock management, automotive preferred.
• 1–2 years in the automotive industry is advantageous.

Responsibilities

• Reconcile stock records and certificates to ensure accurate data.
• Coordinate with sales and GRO for insurance, registration, and Salik procurement.
• Track daily vehicle deliveries and support invoicing and refunds.
• Submit bank deal documents to F&I and credit invoices to customers on time.
• Handle trade-ins documentation and ensure payments are processed.
• Procure showroom consumables and distribute uniforms and stationery.
• Monitor staff leave and coordinate with payroll/HR for notifications.
• Facilitate administration of employee documents (passports, labor cards).
• Coordinate vehicle movement with logistics and workshop for PDI and accessories.
• Maintain up-to-date legal documentation for VCC/Hayaza releases.
• Raise LPOs and ensure timely follow-ups on payments.

Skills

Administration

Stock management

Documentation

Coordination

Customer service

Education

Commerce degree

Tools

MS Office

Job description

Al Tayer Group in Dubai is seeking an administrative professional to support the designated department with stock control, document management and general clerical duties to keep operations running smoothly. You will reconcile certificates, coordinate vehicle insurance and registration, monitor deliveries, and ensure timely invoicing and refunds.

The role also covers procurement, leave tracking, and maintaining records.