Administrative Specialist — Growth & Operations (Abu Dhabi)

Parsons; Al Bihouth; On-site; AED 56,000 - 100,000; Full time

Job summary

Parsons is seeking a diligent Administrator to join our team in Al Dhafra Region, Abu Dhabi. The role involves maintaining archives, coordinating documents, supporting audits, and providing essential administrative support to ensure smooth daily operations.

The ideal candidate has a Bachelor’s Degree or Diploma and at least 3 years of administrative experience, with strong Microsoft Office skills and excellent organizational and communication abilities, capable of working independently and

Qualifications

• Bachelor's Degree or Diploma in a relevant discipline.
• Minimum of 3 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with excellent attention to detail and communication abilities.

Responsibilities

• Maintain organized archives, ensure traceability of all records and track submissions and approvals.
• Coordinate to collect missing documents.
• Control document versions and organize physical and digital files.
• Support audit reviews and maintain confidentiality controls.
• Track correspondence and prepare document status summaries.
• Assist with developing or updating reports based on team needs and supervisor direction.
• Distribute reports, updates, and documentation as assigned by the supervisor.
• Prepare basic correspondence and internal documents that do not require supervisor review.
• Answer phone calls, take messages, and direct inquiries to the appropriate team member.
• Sort and distribute incoming mail and help maintain organized filing systems.
• Gather and input data to support the team's overhead budget.
• Coordinate workspace and equipment needs (e.g., PCs, phones); update internal contact directories.
• Support preparation of staffing and occupancy reports by gathering required information.
• Provide general administrative support to the team, contributing to smooth daily operations.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Independent worker

Task prioritization

Team player

Education

Bachelor's degree or diploma in a relevant discipline

Tools

Microsoft Office

Job description

Parsons is seeking a diligent Administrator to join our team in Al Dhafra Region, Abu Dhabi. The role involves maintaining archives, coordinating documents, supporting audits, and providing essential administrative support to ensure smooth daily operations.

The ideal candidate has a Bachelor’s Degree or Diploma and at least 3 years of administrative experience, with strong Microsoft Office skills and excellent organizational and communication abilities, capable of working independently and