Administrative & Operations Coordinator

Al Tayer Group; Ras Al Khaimah; On-site; AED 44,640 - 78,120; Full time

Job summary

Al Tayer Group is seeking an efficient administrative assistant in Ras al-Khaimah to provide essential support across departments and ensure smooth daily operations.

Responsibilities include document reconciliation, vehicle-related coordination with sales and GRO, invoicing follow-ups, and timely expense processing. The role requires a 12th standard education, 0–2 years of experience, and strong English skills.

Qualifications

• 12th Standard / High School / “O” Levels.
• 0-2 years relevant experience.
• Driving License.
• Pleasant personality and good grooming.
• Customer service orientation.
• Knowledge of written & spoken English.

Responsibilities

• Provide necessary support services to departments and general administrative duties to support smooth functioning of business.
• Reconciliation of VCC/ Hayaza certificates, stock movement, stock on hand to ensure accurate records, in line with the information available on the system.
• Coordinate with sales to receive insurance policy, with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer.
• Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds.
• Timely submission of bank deal documents to F&I and credit invoices to customers.
• In case of trade in of vehicles, ensure appropriate documentation is received and payments received / released as applicable to customer/ banks.
• Daily reconciliation of expenses , IOU and cash on hand in a timely and accurate manner
• Prepare statements of expense, traffic fines, etc and submit for reimbursement
• Monitor fines on the system, track status and liaise with concerned staff to clear the same
• Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work
• Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new/ used vehicles
• Ensure applicable system updates in a timely and accurate manner
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
• Raise LPO’s and ensure timely follow up of the payments.
• Procurement of consumables for the showroom by following all related processes. Planning, organizing and distributing of uniforms and stationery to the floors.
• Monitor leave of staff including posting of leave, arranging annual leave ticket, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, passport request etc.
• Facilitate timely requisition and distribution of employees’ documents such as passports, labor cards and other documents.
• Manage petty cash requirement for the sales department and ensure availability of cash at all times.

Skills

Driving License

Pleasant personality

Customer service orientation

English proficiency

Relevant experience

Education

12th Standard / High School / “O” Levels

Job description

Al Tayer Group is seeking an efficient administrative assistant in Ras al-Khaimah to provide essential support across departments and ensure smooth daily operations.

Responsibilities include document reconciliation, vehicle-related coordination with sales and GRO, invoicing follow-ups, and timely expense processing. The role requires a 12th standard education, 0–2 years of experience, and strong English skills.