Dynamic Administrative Assistant

Al Tayer Group; Dubai; On-site; AED 45,000 - 78,000; Full time

Job summary

Al Tayer Group in Dubai seeks an organized Administrative Assistant to support departments with essential admin tasks and cross-functional coordination. The role involves handling stock records, vehicle-related documentation and liaising with sales, finance and HR to ensure smooth operations.

The candidate should have 0-2 years of experience, a high school diploma, and strong English communication and customer service skills.

Qualifications

• 12th Standard / High School / O Levels required.
• 0-2 years relevant experience.
• Proficiency in English and customer service oriented.

Responsibilities

• Provide necessary support services to departments and general administrative duties for smooth operations.
• Reconcile certificates, stock movements and records to ensure accuracy.
• Coordinate with sales for insurance policy, GRO registration, and Salik tag before delivery.
• Track daily vehicle deliveries and ensure timely invoicing and refunds.
• Submit bank deal documents to F&I and credit invoices to customers.
• Handle trade-ins documentation and payments where applicable.
• Daily reconciliation of expenses, IOU and cash on hand.
• Prepare statements of expenses and traffic fines for reimbursement.
• Monitor fines in the system and liaise with staff to clear.
• Coordinate logistics and workshop for vehicle movement, PO for accessories and reconditioning.
• Ensure legal documentation for VCC/Hayaza is in order.
• Update records and maintain documentation system for easy retrieval.
• Raise LPOs and ensure timely payments follow-up.
• Procurement of showroom consumables and distribution of uniforms and stationery.
• Monitor staff leave and coordinate with payroll/HR/GR.
• Facilitate requisition and distribution of employees’ documents.
• Manage petty cash for the sales department.

Skills

Driving License

Pleasant personality and good grooming

Customer service orientation

Knowledge of written & spoken English

Relevant experience in the desired job

Education

12th Standard / High School / O Levels

Job description

Al Tayer Group in Dubai seeks an organized Administrative Assistant to support departments with essential admin tasks and cross-functional coordination. The role involves handling stock records, vehicle-related documentation and liaising with sales, finance and HR to ensure smooth operations.

The candidate should have 0-2 years of experience, a high school diploma, and strong English communication and customer service skills.