Administrative & Operations Assistant

Al Tayer Group Career site; Dubai; On-site; AED 36,000 - 60,000; Full time

Job summary

Al Tayer Group invites applications for an Administrative Coordinator in Dubai to support showroom operations. The role covers general administrative duties, expense tracking, and documentation control while coordinating with sales, logistics and HR.

The candidate should have 0–2 years of relevant experience, a 12th Standard/High School/O Levels certificate, and strong English communication. A driving license is preferred and a pleasant demeanor is valued in a fast-paced environment.

Qualifications

• 12th Standard / High School / “O” Levels
• 0-2 years relevant experience
• Driving License
• Pleasant personality and good grooming
• Customer service orientation
• Knowledge of written & spoken English
• Relevant experience in the desired field.

Responsibilities

• Provide support services to departments and perform general administrative duties.
• Reconcile certificates and stock movements to ensure accurate records.
• Coordinate with sales for insurance policy and with GRO for vehicle registration and Salik tag prior to delivery.
• Track daily vehicle deliveries and ensure timely invoicing and refunds.
• Submit bank deal documents to F&I and credit invoices to customers.
• In case of trade-ins, ensure documentation and payments are handled properly.
• Daily reconciliation of expenses, IOUs and cash on hand, timely and accurate.
• Prepare expense statements, traffic fines, and submit for reimbursement.
• Monitor fines in the system, liaise with staff to clear them.
• Coordinate with logistics and workshop for vehicle movements, PDI, and accessories.
• Ensure legal documentation is in order before releasing VCC/Hayaza for new/used vehicles.
• Update systems timely and accurately.
• Maintain organized records, files and database.
• Raise LPOs and follow up on payments.
• Procure showroom consumables and manage uniforms and stationery.
• Monitor staff leave, arrange annual leave tickets, and coordinate with payroll/HR/GR.
• Distribute employee documents such as passports and labor cards timely.
• Manage petty cash for the sales department and ensure cash availability.

Skills

Customer service

English proficiency

Communication

Grooming

Pleasant personality

Education

12th Standard / High School / “O” Levels

Job description

Al Tayer Group invites applications for an Administrative Coordinator in Dubai to support showroom operations. The role covers general administrative duties, expense tracking, and documentation control while coordinating with sales, logistics and HR.

The candidate should have 0–2 years of relevant experience, a 12th Standard/High School/O Levels certificate, and strong English communication. A driving license is preferred and a pleasant demeanor is valued in a fast-paced environment.