Secretary - UAE Nationals Only

Ajman University; Ajman; On-site; AED 60,000 - 90,000; Full time

Job summary

Ajman University in Ajman, United Arab Emirates, seeks a capable receptionist to support an academic unit with front-desk and clerical tasks. You will answer phones, greet visitors, route inquiries, open mail, and perform data entry and word processing as assigned.

The ideal candidate holds a Bachelor's in a related field and 1–3 years’ secretarial experience, with strong calendar and records management skills.

Qualifications

• Bachelor's degree in public administration, business administration or related discipline.
• 1-3 years of experience in secretarial/administrative support.

Responsibilities

• Answer telephones, route calls, take messages, and provide general information.
• Greet and direct visitors; answer routine inquiries; maintain log of inquiries.
• Open and route incoming mail; distribute correspondence to staff/faculty.
• Perform routine typing; draft basic correspondence; data entry; print letters.
• Copy and duplicate materials; oversee day-to-day operation of copy machine.
• Establish and update files and records; routine clerical tasks per guidelines.
• Schedule appointments, meetings, and conferences as appropriate.
• Order, stock, and distribute office supplies; run routine errands.
• Perform miscellaneous job-related duties as assigned.

Skills

Phone etiquette

Customer service

Data entry

Typing

Calendar management

Record keeping

MS Office

Education

Bachelor's degree in Public Administration

Tools

MS Office Suite

Printer/Copier

Job description

SUMMARY OF FUNCTIONS:

• Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls,


• Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.


• Open and route incoming mail; distribute correspondence and other material to department staff/faculty.


• Perform a variety of routine typing assignments as appropriate to the position;


• May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters.


• Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine.


• Establish, maintain, process, and/or updates files, records, and/or other documents.


• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.


• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.


• Order, stock, and distribute office supplies.


• Run various routine errands, as required, for the unit/department.


• Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in public administration, business administration or any other related discipline


• 1-3 years of experience related to the secretarial field.

KNOWLEDGE & SKILLS:

• Ability to understand and follow specific instructions and procedures.


• Ability to prepare and print routine correspondence, labels, and/or other basic written material.


• Skill in the use of operating basic office equipment.


• Record maintenance skills.


• Receptionist skills.


• Ability to maintain calendars and schedule appointments.


• Word processing and/or data entry skills.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.


• No or very limited physical effort required.


• No or very limited exposure to physical risk.

SUPERVISION:

Reports to: Dean

Subordinates: N/A