Secretary - UAE Nationals Only

Ajman University; United Arab Emirates; On-site; AED 67,000 - 100,000; Full time

Job summary

Ajman University is seeking a capable office support professional to handle reception duties, data entry, and routine clerical tasks. The role involves answering phones, greeting visitors, managing schedules, and maintaining records in a university department.

The ideal candidate holds a Bachelor’s degree in public administration or related field with 1–3 years of secretarial experience, and demonstrates strong organizational and computer skills for daily office operations.

Qualifications

• Bachelor’s degree in public administration, business administration or any other related discipline.
• 1-3 years of experience related to the secretarial field.
• Ability to understand and follow specific instructions.
• Word processing, data entry, and basic writing skills.

Responsibilities

• Answer telephones, route calls, take messages, and provide general information.
• Greet and direct visitors; answer routine inquiries; maintain log of inquiries.
• Open and route incoming mail; distribute correspondence to department staff/faculty.
• Perform routine typing assignments; draft basic correspondence.
• Operate a PC to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials.
• Copy and/or duplicate materials; oversee day-to-day operation of copy machine.
• Establish, maintain, process, and/or updates files, records, and/or other documents.
• Perform specialized clerical/administrative tasks per guidelines.
• Schedule or assist in scheduling appointments, meetings, and conferences.
• Order, stock, and distribute office supplies.
• Run errands for the unit/department.
• Perform miscellaneous duties as assigned.

Skills

Receptionist skills

Record maintenance

Word processing

Data entry

Calendar management

Telephone handling

Office equipment

Education

Bachelor's degree in public administration or related

Job description

SUMMARY OF FUNCTIONS:

• Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls,
• Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
• Open and route incoming mail; distribute correspondence and other material to department staff/faculty.
• Perform a variety of routine typing assignments as appropriate to the position;
• May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters.
• Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine.
• Establish, maintain, process, and/or updates files, records, and/or other documents.
• Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Order, stock, and distribute office supplies.
• Run various routine errands, as required, for the unit/department.
• Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in public administration, business administration or any other related discipline
• 1-3 years of experience related to the secretarial field.

KNOWLEDGE & SKILLS:

• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Skill in the use of operating basic office equipment.
• Record maintenance skills.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.
• Word processing and/or data entry skills.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.

SUPERVISION:

Reports to: Dean

Subordinates: N/A