Administrative Officer cum HR

Al Gahazal Group of Companies; Abu Dhabi; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Gahazal Group of Companies in Abu Dhabi invites a proactive Administrator to join our team. You will handle internal and external communications, coordinate meetings, manage clerical staff, and maintain office records with accuracy.

You will schedule appointments, prepare documents, assist with visas via PRO, coordinate with accounts on timesheets and attendance, and ensure office supplies and assets are tracked. A Bachelor degree and at least 3 years of experience are required.

Qualifications

• Bachelor of Business Administration or related degree.
• Minimum of 3 years experience in the same field.
• High attention to detail.
• Organizational skills and multi tasking.
• Good communication skills.

Responsibilities

• Handle external or internal communication.
• Manage clerical or other administrative staff.
• Organise, arrange and coordinate meetings.
• Schedule meetings or appointments.
• Maintain files, take meeting minutes, send emails, answer phones.
• Arrange employees’ profiles, offer letters, vacation leave, resignation, cancellation, coordinate with agencies for outsourcing of candidates, updating employee records.
• Coordinate with company PRO for visas, tickets, medical leaves, and with PRO for material or parcel collection.
• Coordinate with Accounts Dept. for timesheets and attendance; report irregularities.
• Monitor office consumables and stationeries and office cleanliness.
• Receive and sort incoming parcels and distribute to concerned dept.
• Register or log incoming & outgoing documents.
• Maintain records of assets; monitor new assets and ad hoc duties.

Skills

Communication skills

Organizational skills

Multi-tasking

Attention to detail

Education

Bachelor of Business Administration

Job description

About the job

Job Description

• Handling external or internal communication.
• Managing clerical or other administrative staff.
• Organising, arranging and coordinating meetings.
• Variety of tasks like scheduling meetings or appointments.
• Maintaining files, taking meeting minutes, sending e-mails, answering phones.
• Arranging employees’ profiles, offer letters, vacation leave, resignation, cancellation, coordinate with agencies for outsourcing of candidates, updating employee records.
• Coordinating with company PRO for visas, tickets, medical leaves, play part in coordinating to company drivers or PRO for material or parcel collection.
• Coordinate with Accounts Dept. for timesheets, report for employee’s irregularities, attendance. 9. Monitoring office consumables and stationaries, office cleanliness.
• Receive, sort out incoming parcels and distribution to concerned dept.
• Register or log incoming & outgoing documents.
• Maintaining records of company assets & amp, tools, company uniforms monitor new assets, all other ad hoc duties that may be assigned from time to time.

Qualifications

• Bachelor of Business Administration or any related degree.
• Minimum of 3 years experience in the same field
• High attention to detail
• Organizational skills and multi tasking
• Good communication skills