Admin cum Receptionist

BNAA ALGHAD CARPENTRY & STEEL WORKS CONTRCTING LLC; Dubai; On-site; AED 89,280 - 133,920; Full time

Job summary

BNAA ALGHAD CARPENTRY & STEEL WORKS CONTRCTING LLC is seeking a capable Front Desk Reception Management professional in Dubai to ensure a welcoming reception, handle calls and emails, and support daily office operations. You will coordinate calendars, meetings and office communications, while maintaining accurate records and filing systems.

The role requires a Bachelor's degree in Business Administration or related field, and at least 2 years of administrative or receptionist experience, with

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 2 years of experience in administrative or receptionist role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Available to join immediately.

Responsibilities

• Welcome visitors and guests, ensuring a professional environment.
• Screen, answer and direct incoming calls on a multi-line system.
• Manage and respond to general company emails.
• Monitor office security and issue visitor badges.
• Maintain entry/exit logbooks and access control.
• Receive, sort and distribute mail and packages; organize outgoing correspondence.
• Coordinate appointment calendars and book meeting rooms.
• Prepare company correspondence, reports, and documents.
• Maintain physical and digital filing systems; update directories/databases.
• Data entry using Microsoft Office; keep records accurate.
• Monitor stock levels for office supplies and equipment.
• Liaise with suppliers; manage service agreements.
• Plan and assist in internal events and staff trainings.
• Assist HR tasks like attendance logging and visa coordination with PRO.
• Help process supplier invoices and post SAP entries; handle petty cash.

Skills

Customer service

Communication

Organizational skills

Time management

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

SAP

Job description

Front Desk Reception Management

• Welcome visitors, clients and guests, ensuring a professional and hospitable environment

Communications

• Screen, answer and direct incoming calls on a multi-line phone system
• Manage and respond to general company emails

Access Security

• Monitor office security by issuing visitor badges
• Maintain entry/exit logbooks
• Manage building or parking access

Mail Operations

• Receive, sort and distribute incoming mail, couriers and packages
• Organize outgoing correspondence

Administrative Clerical Support

• Coordinate appointment calendars
• Schedule internal meetings and book meeting rooms
• Prepare, draft and organize company correspondence, reports, presentations and documents

Record Keeping

• Maintain both physical and digital filing systems
• Update employee directories and customer databases

Data Entry

• Keep records updated accurately using programs such as the Microsoft Office Suite

Office Management Operations

• Monitor and maintain stock levels for office stationery, pantry items and equipment

Vendor Management

• Liaise with suppliers
• Manage service agreements
• Coordinate with maintenance or housekeeping staff for office upkeep

Event Coordination

• Assist in planning and executing internal corporate events, staff training or client gatherings

Departmental Assistance

• Assist with HR tasks such as maintaining daily attendance tracking, logging leave or coordinating with the Public Relations Officer (PRO) for work visas

Finance Assistance

• Help process supplier invoices
• Post entries into systems such as SAP
• Process petty cash

Qualifications

• Possesses a Bachelor's degree in Business Administration or a related field
• Holds a minimum of 2 years of experience in an administrative or receptionist role
• Demonstrates proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exhibits exceptional organizational and time-management skills, ensuring efficient handling of multiple tasks
• Must be available to join immediately

Apply now if you are available for immediate joining