Administrative Executive

Estadeem Properties; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Estadeem Properties, a Dubai-based real estate company, seeks an Administrative Executive to coordinate administrative activities, maintain documentation, and support contract preparation and amendments. The role involves liaising with clients, suppliers, and internal teams to ensure timely task completion.

The ideal candidate holds a Bachelor's degree or Diploma in a related field, with at least two years of real estate administration experience, strong English communication, excellent

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• Minimum 2 years’ experience in real estate/property management administration, office coordination, or document management is preferred.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to handle confidential information responsibly.

Responsibilities

• Prepare, organize, maintain, and archive company documents, contracts, and other administrative records.
• Assist in preparing, updating, and amending contracts and other business documents.
• Provide day-to-day administrative assistance to management and other departments, including preparing correspondence, maintaining records, and coordinating internal requirements.
• Schedule meetings, manage calendars, coordinate appointments, and assist with meeting preparation and follow-ups.
• Liaise with clients, suppliers, service providers, and internal teams to facilitate the timely completion of administrative tasks.

Skills

Organized

Communication

Attention to detail

MS Office

Confidentiality

Time management

Education

Bachelor's degree

Diploma in Office Management

Tools

Microsoft Office

Job description

We are looking for an organized, detail-oriented, and professional Administrative Executive to join our team. The role will be responsible for coordinating administrative activities, maintaining company documentation, and supporting the preparation, review, and amendment of contracts and other business documents.

Job Responsibilities:

• Prepare, organize, maintain, and archive company documents, contracts, and other administrative records.
• Assist in preparing, updating, and amending contracts and other business documents.
• Provide day-to-day administrative assistance to management and other departments, including preparing correspondence, maintaining records, and coordinating internal requirements.
• Schedule meetings, manage calendars, coordinate appointments, and assist with meeting preparation and follow-ups.
• Liaise with clients, suppliers, service providers, and internal teams to facilitate the timely completion of administrative tasks.

Skills & Requirements

• Bachelor's degree or diploma in Business Administration, Office Management, or a related field.
• Minimum 2 years’ experience in real estate/property management administration, office coordination, or document management is preferred.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to handle confidential information responsibly.

Job Type: Full-time

Education: Bachelor's Degree (Required)

Job Location: Dubai, UAE

About Us

Estadeem Properties is a Dubai-based real estate company specializing in residential and investment properties across the UAE. We focus on delivering transparent, client-focused real estate solutions by connecting buyers, sellers, and investors with the right opportunities in the market. As we continue to grow, we are looking for motivated and driven individuals to join our team and contribute to our success.

At Estadeem, you’ll be part of a fast-paced, multidisciplinary team that thrives on innovation and measurable impact. This role provides an exceptional opportunity to work on diverse luxury real estate transactions. We look forward to welcoming a passionate and driven elite property consultant to our team, where you will have the opportunity to make a meaningful impact and potentially transition to a full-time role.