Administrative Coordinator for UAE Projects

SmartRecruiters, Inc.; Dubai; On-site; AED 89,000 - 134,000; Full time

Benefits offered by this job

Positive Workplace Culture

Opportunity to work with a leading国际?

Exposure to large-scale, high-impact项目

Job summary

Six Construct, a subsidiary of the BESIX Group, is seeking an Administration Officer (UAE Nationals Only) to provide administrative and operational support to the Head of Department in Dubai. You will coordinate with HR, Finance and Administration, maintain attendance and leave records, and ensure timely completion of processes.

This role covers office administration, employee documentation, training records, office assets, budget tracking, invoice processing and document control.

Qualifications

• 1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.
• Experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.).
• Maintain attendance and leave records.
• Assure timely update of attendance sheets by employees.
• Perform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.
• Coordinate leave applications and personnel documentation.
• Coordinate training schedules and employee records.
• Support budget tracking and cost reporting activities.
• Assist in processing invoices and payment requests.
• Maintain records of expenses and petty cash transactions.
• Manage office assets and inventory.
• Coordinate office supplies, equipment, and stationery requirements.
• Coordinate with department staff on document requirements.
• Process document submissions and returns.
• Update document registers and trackers.
• Monitor administrative deadlines and renewals.
• Generate periodic administrative reports.
• Ensure confidentiality and security of information.

Skills

Administrative skills

Office coordination

Executive support

Department support

Tools

Office suite (MS Excel/Word)

Document management

Job description

Six Construct, a subsidiary of the BESIX Group, is seeking an Administration Officer (UAE Nationals Only) to provide administrative and operational support to the Head of Department in Dubai. You will coordinate with HR, Finance and Administration, maintain attendance and leave records, and ensure timely completion of processes.

This role covers office administration, employee documentation, training records, office assets, budget tracking, invoice processing and document control.