Administration Officer (UAE Nationals Only)

SmartRecruiters, Inc.; Dubai; On-site; AED 89,000 - 134,000; Full time

Benefits offered by this job

Positive Workplace Culture

Opportunity to work with a leading国际?

Exposure to large-scale, high-impact项目

Job summary

Six Construct, a subsidiary of the BESIX Group, is seeking an Administration Officer (UAE Nationals Only) to provide administrative and operational support to the Head of Department in Dubai. You will coordinate with HR, Finance and Administration, maintain attendance and leave records, and ensure timely completion of processes.

This role covers office administration, employee documentation, training records, office assets, budget tracking, invoice processing and document control.

Qualifications

• 1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.
• Experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.).
• Maintain attendance and leave records.
• Assure timely update of attendance sheets by employees.
• Perform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.
• Coordinate leave applications and personnel documentation.
• Coordinate training schedules and employee records.
• Support budget tracking and cost reporting activities.
• Assist in processing invoices and payment requests.
• Maintain records of expenses and petty cash transactions.
• Manage office assets and inventory.
• Coordinate office supplies, equipment, and stationery requirements.
• Coordinate with department staff on document requirements.
• Process document submissions and returns.
• Update document registers and trackers.
• Monitor administrative deadlines and renewals.
• Generate periodic administrative reports.
• Ensure confidentiality and security of information.

Skills

Administrative skills

Office coordination

Executive support

Department support

Tools

Office suite (MS Excel/Word)

Document management

Job description

Administration Officer (UAE Nationals Only)

• Full-time
• Entities: Besix Construct L.L.C.
• Department: DED - Dubai Engineering Department

Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of 16,000 in the Middle East, and a total of 19,000 worldwide.

Why This Role Matters

This role provides administrative and operational support to the Head of Department by coordinating employee-related matters with HR, Finance, and Administration, maintaining attendance and leave records, and ensuring timely completion of administrative processes. The position is responsible for managing office administration activities, employee documentation, training records, office assets and supplies, budget and expense tracking, invoice processing, and document control. The role also involves monitoring deadlines and renewals, generating administrative reports, and ensuring the confidentiality, accuracy, and security of all departmental information and records.

What You’ll Drive

• Provide administrative support to the Head of Department
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.)
• Maintain attendance and leave records
• Assure timely update of attendance sheets by employees
• Perform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.
• Coordinate leave applications and personnel documentation
• Coordinate training schedules and employee records
• Support budget tracking and cost reporting activities
• Assist in processing invoices and payment requests
• Maintain records of expenses and petty cash transactions
• Manage office assets and inventory
• Coordinate office supplies, equipment, and stationery requirements
• Coordinate with department staff on document requirements
• Process document submissions and returns
• Update document registers and trackers
• Monitor administrative deadlines and renewals
• Generate periodic administrative reports
• Ensure confidentiality and security of information

Requirements

• 1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.
• Previous experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Why You’ll Enjoy Working with Us

• Positive Workplace Culture
• Opportunity to work with a leading international construction group
• Exposure to large-scale, high-impact projects in the Middle East
• Collaborative, diverse, and professional work environment
• Career growth and development opportunities

We believe our employees are key to our success, hence, we offer an inspiring working environment where our people feel rewarded & engaged. Career opportunities & training programs are offered to help you develop both personally and professionally and we offer attractive additional benefits to your monthly remuneration