Administrator (UAE Nationals with Family Book)

AECOM; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

AECOM in Abu Dhabi is seeking a detail-oriented Project Administrator to join our team. You will manage project documentation, maintain records, and implement efficient document control procedures across project lifecycles, collaborating with professional staff to support objectives and ensure accuracy.

You will work on organizing directories, EDMS configurations, and file retrieval while maintaining high standards of organization.

Qualifications

• Minimum of 2 years of administrative experience in a professional services or engineering environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• As part of AECOM’s commitment to Emiratisation and UAE labour law, only UAE Nationals with a family book will be considered for this role.

Responsibilities

• Manage and organize documents throughout all phases of project lifecycles, ensuring accessibility and proper categorization
• Maintain comprehensive project directories and filing systems that support efficient project operations
• File and store document originals, revisions, and reproduced materials in a manner that facilitates easy retrieval and reference
• Develop and implement project-specific filing structures and document control procedures tailored to project requirements
• Configure and utilize electronic document management systems (EDMS) to streamline document workflows and enhance accessibility
• Record, catalog, and store project photographs and visual documentation in organized systems
• Interact professionally with project team members and stakeholders to understand documentation needs and accomplish assigned objectives
• Perform routine administrative duties with precision and attention to detail
• Support project teams by providing timely access to project records and documentation
• Assist in maintaining compliance with document control standards and organizational procedures

Skills

Administrative experience

Organized

Tools

Microsoft Office Suite

Job description

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.

Job Description

We are seeking a detail-oriented and organized Project Administrator to join our team in Abu Dhabi, United Arab Emirates. In this role, you will play a crucial part in ensuring the smooth execution of projects by managing documentation, maintaining project records, and implementing efficient document control procedures. You will work collaboratively with professional and technical staff to support project objectives while maintaining the highest standards of organization and accuracy.

Responsibilities

• Manage and organize documents throughout all phases of project lifecycles, ensuring accessibility and proper categorization
• Maintain comprehensive project directories and filing systems that support efficient project operations
• File and store document originals, revisions, and reproduced materials in a manner that facilitates easy retrieval and reference
• Develop and implement project-specific filing structures and document control procedures tailored to project requirements
• Configure and utilize electronic document management systems (EDMS) to streamline document workflows and enhance accessibility
• Record, catalog, and store project photographs and visual documentation in organized systems
• Interact professionally with project team members and stakeholders to understand documentation needs and accomplish assigned objectives
• Perform routine administrative duties with precision and attention to detail
• Support project teams by providing timely access to project records and documentation
• Assist in maintaining compliance with document control standards and organizational procedures

Qualifications

• Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leave of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award‑

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.