Administrative Assistant Emirati Only

Diebold Nixdorf Germany; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Diebold Nixdorf is seeking an Administrative Assistant for our Dubai office. You will support daily office operations, coordinate licenses and renewals, and organize meetings and events to enable smooth business activities.

The role requires 1–2 years of admin experience, strong MS Office skills, and fluent English. Emirati citizenship is required to comply with local regulations and visa procedures.

Qualifications

• Bachelor’s degree in a relevant field.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• 1–2 years of experience as Administrative Assistant or similar role.
• Fluency in English (spoken and written).
• Emirati Citizenship is required.
• Knowledge of visa processes, renewals and cancellations.

Responsibilities

• Support day-to-day office operations to ensure smooth workflows.
• Renew licenses on time and manage renewals.
• Arrange conferences and meetings with required materials and equipment.
• Provide comprehensive office administration support to Business and Sales teams.
• Schedule rooms and spaces for meetings and events.
• Greet, log and direct visitors, mail and packages.
• Handle documentation and internal follow-ups.

Skills

Fluent English

Office coordination

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

Job description

Expect more. Connect more. Be more at Diebold Nixdorf. Our teams automate digitize and transform the way more than 75 million people around the globe bank and shop in this hyperconnected consumer-centric world. Join us in connecting people to commerce in this vital rewarding role.

Position Overview:

We are looking for a Administrative Assistant to work in our office in Dubai.

Tasks

• Support day-to-day office operations to ensure smooth business workflows
• Renewing licenses on time
• Arrange conferences and meetings preparing required materials and equipment.
• Handle administrative coordination documentation and internal follow-upsProvide comprehensive office administration support to the Business and Sales teams
• Schedule conference rooms and spaces for meetings and events.
• Greet log and direct visitors mail and packages.
• File and retrieve documents as needed.
• Answer and route incoming calls and correspondence; elevate issues when required.
• Prepare correspondence presentations and meeting support materials.
• Handle purchase orders and maintain office supplies.
• Ensure conference rooms supply stations printer areas guest reception areas and general workspaces are clean and well stocked.
• Assist with special projects as assigned.

Requirements

• Bachelors degree in a relevant field
• Advanced proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
• 1-2 years of experience on an Administrative Assistant or similar role.
• Fluency in English (spoken and written)
• Emirati Citizenship required
• Strong knowledge of employment visa processes including applications renewals and cancellations
• Strong knowledge in generic administrative work
• Experience with office and business license renewals
• Familiarity with Ministry of Labour procedures and regulations including all related documentation and compliance requireme