Administrative Assistant (copy)

Confidential; Dubai; On-site; AED 48,000 - 90,000; Full time

Job summary

Confidential is seeking an Administrative Assistant – Compliance & Invoicing in Dubai. The role supports daily administrative tasks with emphasis on compliance documentation, invoicing, and internal coordination.

Key duties include preparing invoices, maintaining records, coordinating documentation and billing with internal teams, and following up on missing documents and pending approvals. Excellent English and strong organizational skills are required.

Qualifications

• Previous experience in administration, compliance support, invoicing.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks efficiently.
• Good communication skills.
• Proficiency in Microsoft Office, especially Excel.
• Fluency in English.

Responsibilities

• Prepare and process invoices accurately and on time.
• Maintain and update internal records and databases.
• Coordinate with internal teams regarding documentation and billing matters.
• Follow up on missing documents and pending approvals.
• Ensure all files are complete and properly maintained.
• Identify compliance risks and elevate when necessary.
• Liaise with internal departments and external partners regarding compliance matters.
• Provide general administrative support to the operations team.

Skills

attention to detail

organizational skills

time-management

multitask

confidential information handling

communication skills

problem-solving mindset

proactive follow-up

Tools

Microsoft Excel

Job description

We are looking for a highly organized and detail-orientedAdministrative Assistant – Compliance & Invoicingto join our team in Dubai.

The ideal candidate will support daily administrative operations with a focus oncompliance documentation, invoicing, and internal coordination.

Key Responsibilities:

• Prepare and process invoices accurately and on time
• Maintain and update internal records and databases
• Coordinate with internal teams regarding documentation and billing matters
• Follow up on missing documents and pending approvals
• Ensure all files are complete and properly maintained
• Identify compliance risks and elevate when necessary
• Liaise with internal departments and external partners regarding compliance matters
• Provide general administrative support to the operations team

Requirements:

• Previous experience in administration, compliance support, invoicing
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks efficiently
• Good communication skills
• Proficiency in Microsoft Office, especially Excel
• Fluency in English

Skills

Strongattention to detailand accuracy

Excellentorganizational and time-management skills

Ability tomultitask and prioritize effectively

Ability to handleconfidential information professionally

Problem-solving mindset and proactive follow-up skills