Admin Assistant

Experts Plus Recruitment Services; United Arab Emirates; On-site; AED 535,680 - 803,520; Full time

Job summary

Experts Plus Recruitment Services is seeking an Admin Assistant for a client based in Dubai, United Arab Emirates. The role focuses on administrative support and the registration process, coordinating document uploads and client submissions to ensure compliance.

The successful candidate will manage documentation, liaise with sales, finance and operations, and act as a key contact for registration-related inquiries, delivering timely and professional service.

Qualifications

• Strong administrative background.
• Good coordination skills.
• Ability to upload documents accurately.

Responsibilities

• Register company as suppliers which involves coordination with client, providing relevant documents and upload information on client’s portal.
• Coordinate collection, preparation, submission, and follow-up of all required documentation, ensuring accuracy and compliance with client requirements.
• Track registration status, proactively follow up with clients, and resolve queries to ensure timely approvals.
• Maintain an up-to-date database Client & Internal Coordination.
• Act as a key point of contact for administrative and registration-related client enquiries, responding in a timely and professional manner.
• Liaise closely with sales, finance, operations, and service providers to ensure smooth information flow and operational readiness.
• Escalate issues where required and ensure closure within agreed timelines.
• Provide general administrative assistance as required, including document control, filing, coordination, and handling confidential information with discretion.
• Perform other related duties as assigned in support of the department’s objectives.

Skills

Administrative skills

Coordination

Document upload

Job description

We are seeking to hire Admin Assistant (immediately available) for one of our clients based in Dubai, United Arab Emirates.

Job Purpose

The primary purpose of this role is to manage and coordinate the registration of *Company as an approved supplier with clients, ensuring timely, accurate, and compliant submissions.

Core Duties and Responsibilities

• Registration of company as suppliers which involves coordination with client, providing relevant documents and upload information on client’s portal.
• Coordinate collection, preparation, submission, and follow‑up of all required documentation, ensuring accuracy and compliance with client requirements.
• Track registration status, proactively follow up with clients, and resolve queries to ensure timely approvals.
• Maintain an up-to-date database Client & Internal Coordination.
• Act as a key point of contact for administrative and registration‑related client enquiries, responding in a timely and professional manner.
• Liaise closely with sales, finance, operations, and service providers to ensure smooth information flow and operational readiness.
• Escalate issues where required and ensure closure within agreed timelines.
• Provide general administrative assistance as required, including document control, filing, coordination, and handling confidential information with discretion.
• Perform other related duties as assigned in support of the department’s objectives.

Must Haves

• Strong administrative background
• Good coordination skills
• Ability to upload documents accurately for registration and approval