Client Onboarding Officer and Corporate Administrator

Bolster Group; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Bolster Group is seeking a Client Onboarding Officer and Corporate Administrator to manage a portfolio of client companies from onboarding to annual renewals in the UAE and beyond.

You will coordinate incorporations in UAE free zones and mainland, maintain statutory records, and act as the reliable client contact for ongoing compliance and document handling.

Qualifications

• Degree in business administration, law or a related field.
• At least two years of experience in corporate administration or client onboarding.
• Practical knowledge of UAE free zone and mainland company processes.
• Basic knowledge of KYC and client due diligence.
• Very organised, careful with details and able to handle many deadlines.
• Good skills in Microsoft Office or Google Workspace.
• Based in the UAE.
• Fluent English is required; Arabic or French is a plus.

Responsibilities

• Onboard new clients: collect documents, run first due diligence checks and pass complete files to the compliance team.
• Coordinate company incorporations in UAE free zones and mainland, and with our partners in other jurisdictions.
• Manage a portfolio of client companies: statutory registers, filings, licence renewals and annual compliance deadlines.
• Prepare resolutions, powers of attorney, registers and other corporate documents.
• Track UBO register updates and Economic Substance notifications for client companies.
• Coordinate attestation, notarisation and courier of documents.
• Prepare billing for corporate services and follow up on fee collection with the accounts team.
• Keep client files and the client database complete, accurate and confidential.

Skills

Organisational skills

Attention to detail

Deadline management

Client onboarding

Education

Bachelor's degree in Business Administration or Law

Tools

Microsoft Office

Google Workspace

CRM software

Job description

We are looking for a Client Onboarding Officer and Corporate Administrator to manage a portfolio of client companies from onboarding to annual renewals. You will coordinate incorporations in the UAE and in other jurisdictions, keep statutory records in order and be a reliable contact for clients.

Key responsibilities

• Onboard new clients: collect documents, run first due diligence checks and pass complete files to the compliance team.
• Coordinate company incorporations in UAE free zones and mainland, and with our partners in other jurisdictions.
• Manage a portfolio of client companies: statutory registers, filings, licence renewals and annual compliance deadlines.
• Prepare resolutions, powers of attorney, registers and other corporate documents.
• Track UBO register updates and Economic Substance notifications for client companies.
• Coordinate attestation, notarisation and courier of documents.
• Prepare billing for corporate services and follow up on fee collection with the accounts team.
• Keep client files and the client database complete, accurate and confidential.

Requirements

• Degree in business administration, law or a related field.
• At least two years of experience in corporate administration or client onboarding at a corporate service provider, trust company or business setup consultancy.
• Practical knowledge of UAE free zone and mainland company processes.
• Basic knowledge of KYC and client due diligence.
• Very organised, careful with details and able to handle many deadlines.
• Good skills in Microsoft Office or Google Workspace.
• Based in the UAE.

Nice to have

• Experience with offshore companies (for example BVI, Cayman or RAK ICC).
• Experience with free zone portals (for example DMCC, IFZA, JAFZA, DIFC or ADGM).
• Experience with practice management or entity management software.

Languages

Fluent English is required. Arabic or French is a plus.