Administrative Assistant (Abu Dhabi Projects)

Khatib & Alami International; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Khatib & Alami International is seeking an Administrative Assistant to support Abu Dhabi Projects. The role focuses on organizing schedules, arranging travel logistics, and handling meetings and secretarial tasks for the assigned manager.

The role requires strong organizational, communication, and time-management skills, plus proficiency in Arabic and English. Office-based position in Abu Dhabi with routine interaction with internal and external stakeholders.

Qualifications

• High School Degree required.
• Strong organizational skills essential.
• Excellent communication and interpersonal abilities.
• Good attention to detail and accuracy.
• Proficient in spoken and written Arabic and English.

Responsibilities

• Coordinate the schedule of the assigned manager as needed.
• Manage travel logistics including transportation and accommodation.
• Greet visitors and ensure they are attended to.
• Arrange rooms and conference facilities as requested.
• Organize, label and archive documents.
• Assist with printing, binding, and basic archiving tasks.
• Arrange meetings, take minutes and distribute notes.
• Handle phones and emails on behalf of the manager.
• Prepare internal circulars and correspondence.
• Perform general data entry and ensure policy compliance.
• Support document handling and archiving activities.
• Support coordination with Printing & Archiving Officers as needed.

Skills

Organizational skills

Communication & interpersonal

Attention to detail

Time management

Arabic & English proficiency

Education

High School Degree

Job description

Administrative Assistant (Abu Dhabi Projects) Job Description Job Alerts Link Job Title: Administrative Assistant (Abu Dhabi Projects) Start Date: 19-October-2026 Job Location: Abu Dhabi Site Country: United Arab Emirates

Job Summary

The Administrative Assistant supports the assigned manager. The jobholder’s responsibilities include the organization of the assigned managers’ schedule, the handling of business trips logistics and bookings, the management of logistics for meetings for assigned managers and the execution of secretarial activities (e.g. response to phone inquiries, printing and archiving), as needed.

Key Responsibilities

• Organize the schedule of assigned managers, as needed
• Handle the assigned managers business trips and logistics, including transportation, accommodation and schedule, in coordination with the Travel & Logistics Officer, as needed
• Welcome and ensure visitors are being well attended, as needed
• Book rooms and conference facilities as per the assigned managers requests
• Conduct departmental control activities, such as organizing, numbering, labeling and archiving both external and internal documents
• Undertake basic document related work, such as printing, binding, formatting etc. and liaise with Printing & Archiving Officers, as needed
• Arrange meetings, take minutes and keep notes for the assigned managers, as needed
• Deal with phones and email enquiries on behalf of assigned managers, as needed
• Prepare internal circulars and correspondence with internal and external parties, as instructed by the assigned managers
• Undertake general data entry activities, as needed
• Implement corporate policies and procedures

Qualification, Technical Skills and Competencies

• High School Degree
• Good organizational skills
• Good communication and interpersonal skills
• Strong attention to details
• Good time management skills
• Proficiency in spoken and written Arabic and English