Executive Administrative Assistant, Abu Dhabi Projects

Khatib & Alami International; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Khatib & Alami International is seeking an Administrative Assistant to support Abu Dhabi Projects. The role focuses on organizing schedules, arranging travel logistics, and handling meetings and secretarial tasks for the assigned manager.

The role requires strong organizational, communication, and time-management skills, plus proficiency in Arabic and English. Office-based position in Abu Dhabi with routine interaction with internal and external stakeholders.

Qualifications

• High School Degree required.
• Strong organizational skills essential.
• Excellent communication and interpersonal abilities.
• Good attention to detail and accuracy.
• Proficient in spoken and written Arabic and English.

Responsibilities

• Coordinate the schedule of the assigned manager as needed.
• Manage travel logistics including transportation and accommodation.
• Greet visitors and ensure they are attended to.
• Arrange rooms and conference facilities as requested.
• Organize, label and archive documents.
• Assist with printing, binding, and basic archiving tasks.
• Arrange meetings, take minutes and distribute notes.
• Handle phones and emails on behalf of the manager.
• Prepare internal circulars and correspondence.
• Perform general data entry and ensure policy compliance.
• Support document handling and archiving activities.
• Support coordination with Printing & Archiving Officers as needed.

Skills

Organizational skills

Communication & interpersonal

Attention to detail

Time management

Arabic & English proficiency

Education

High School Degree

Job description

Khatib & Alami International is seeking an Administrative Assistant to support Abu Dhabi Projects. The role focuses on organizing schedules, arranging travel logistics, and handling meetings and secretarial tasks for the assigned manager.

The role requires strong organizational, communication, and time-management skills, plus proficiency in Arabic and English. Office-based position in Abu Dhabi with routine interaction with internal and external stakeholders.