Administrative Assistant

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

NADIA Recruitment & Management Consultants in Dubai seeks an Administrative Assistant to support operations in the Dubai office, acting as a liaison between the Japan head office and UAE team, handling documentation and bilingual communication in Japanese and English.

Responsibilities include managing daily office operations, travel bookings, visa processing, calendar coordination, and drafting internal/external communications in both languages to ensure smooth cross-border collaboration.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–5 years of relevant experience as an Administrative Assistant, preferably in an international or Japanese organization.
• Native-level Japanese and fluent English (spoken and written).

Responsibilities

• Provide administrative and office support to Dubai office.
• Translate business documents and communications (Japanese/English).
• Coordinate calendars, travel arrangements, visa processing, and meeting coordination.
• Serve as the main liaison between the Dubai office and Japan headquarters.
• Draft and translate internal/external emails, letters, and meeting notes.

Skills

Japanese language

English language

Education

Bachelor's degree in Business Administration/Management

Job description

Job Summary

Provide administrative, clerical, and translation support to ensure smooth operations of the Dubai office. The Administrative Assistant will act as a liaison between the Japan head office and the UAE team, maintaining efficient communication, documentation, and coordination in both Japanese and English.

Key Responsibilities

• Administrative & Office Support
  • Manage daily office operations, including correspondence, scheduling, filing, and supplies management.
  • Prepare and translate business documents, reports, and communications (Japanese English).
  • Handle travel arrangements, hotel bookings, visa processing, and meeting coordination.
  • Support management with calendar management and appointment scheduling.
  • Maintain office records and ensure all documentation is up to date and organized.
• Communication & Coordination
  • Serve as the main point of contact for communication between the Dubai office and the Japan headquarters.
  • Draft and translate internal/external emails, letters, and meeting minutes.
  • Coordinate with vendors, service providers, and government agencies as required.
  • Assist in organizing corporate events, meetings, and client visits.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–5 years of relevant experience as an Administrative Assistant, preferably in an international or Japanese organization.
• Languages: Native-level Japanese and fluent English (spoken and written).