Administrative Assistant/Receptionist

K&S Properties LLC; Dubai; On-site; AED 39,000 - 56,000; Full time

Job summary

K&S Properties LLC in Dubai is seeking a dedicated Admin Assistant / Receptionist to greet visitors, manage the front desk, and support daily office operations.

You will handle listing management on Bayut, Property Finder, and Dubizzle, prepare contracts, and coordinate with teams to ensure smooth real estate transactions. The role requires UAE experience, strong English communication, and solid MS Office skills.

Qualifications

• High school diploma or equivalent. Additional qualifications in office administration or a related field are a plus.
• Proven UAE experience as an Admin Assistant or Receptionist in a real estate setting.
• Familiarity with property listings on real estate portals is essential.
• Proficient in using real estate portals such as Bayut, Property Finder, and Dubizzle.
• Strong computer skills, including MS Office Suite.
• Excellent verbal and written communication skills in English.
• Ability to communicate effectively with clients, team members, and stakeholders.
• Exceptional organizational and multitasking abilities.
• Attention to detail and accuracy in contract preparation.
• Maintain a professional appearance and demeanor.
• Uphold confidentiality in handling sensitive information.

Responsibilities

• Greet and welcome visitors with a positive attitude.
• Answer and direct incoming calls promptly and professionally.
• Manage the reception area, ensuring cleanliness and a welcoming atmosphere.
• Handle inquiries and provide basic information about the company.
• Have full knowledge and proficiency in managing property listings on real estate portals such as Bayut, Property Finder, and Dubizzle.
• Update property details, images, and availability on these platforms regularly.
• Monitor and respond to inquiries from potential clients through online portals.
• Prepare and draft contracts related to property transactions, leases, and agreements.
• Ensure accuracy and completeness of contract details.
• Coordinate with relevant parties for the timely completion and signing of contracts.
• Assist in general administrative tasks to ensure the smooth functioning of the office.
• Manage and organize office documentation and records.
• Coordinate with other departments for seamless collaboration.
• Engage with clients in a professional and courteous manner.
• Assist clients with inquiries and direct them to the appropriate contacts within the company.
• Maintain a positive and customer-centric approach in all interactions.

Job description

Responsibilities

Reception and Front Desk Management:

• Greet and welcome visitors with a positive attitude.
• Answer and direct incoming calls promptly and professionally.
• Manage the reception area, ensuring cleanliness and a welcoming atmosphere.
• Handle inquiries and provide basic information about the company.

Listing Management:

• Have full knowledge and proficiency in managing property listings on popular real estate portals such as Bayut, Property Finder, and Dubizzle.
• Update property details, images, and availability on these platforms regularly.
• Monitor and respond to inquiries from potential clients through online portals.

Contract Preparation:

• Prepare and draft contracts related to property transactions, leases, and agreements.
• Ensure accuracy and completeness of contract details.
• Coordinate with relevant parties for the timely completion and signing of contracts.

Administrative Support:

• Assist in general administrative tasks to ensure the smooth functioning of the office.
• Manage and organize office documentation and records.
• Coordinate with other departments for seamless collaboration.

Client Interaction:

• Engage with clients in a professional and courteous manner.
• Assist clients with inquiries and direct them to the appropriate contacts within the company.
• Maintain a positive and customer-centric approach in all interactions.

Requirements

• High school diploma or equivalent. Additional qualifications in office administration or a related field are a plus.
• Proven UAE experience as an Admin Assistant or Receptionist in a real estate setting.
• Familiarity with property listings on real estate portals is essential.
• Proficient in using real estate portals such as Bayut, Property Finder, and Dubizzle.
• Strong computer skills, including MS Office Suite.
• Excellent verbal and written communication skills in English.
• Ability to communicate effectively with clients, team members, and stakeholders.
• Exceptional organizational and multitasking abilities.
• Attention to detail and accuracy in contract preparation.
• Maintain a professional appearance and demeanor.
• Uphold confidentiality in handling sensitive information.

Job Type: Full-time

Pay: AED3,500.00 - AED5,000.00 per month

Experience: UAE real estate: 2 years (Required)