Administrative Assistant

HR jobs in Dubai; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

Union Square House Real Estate Broker LLC is seeking an organized Administrative Assistant to support daily office operations and provide efficient administrative assistance to the team. The role involves managing documents, coordinating schedules, handling correspondence, maintaining records, and supporting internal teams in a fast-paced real estate environment.

The successful candidate will demonstrate attention to detail, professionalism, and the ability to manage multiple tasks while

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist daily administrative activities and office tasks to ensure smooth operations.
• Prepare, organize, and maintain documents, forms, reports, and correspondence.
• Coordinate meetings, calendars, and office schedules; track deadlines and follow up as needed.
• Enter and maintain information in company systems; manage records for employees, clients, and vendors.
• Support management and teams with routine administrative requirements and document coordination.

Job description

Union Square House Real Estate Broker LLC is seeking an organized and reliable Administrative Assistant to support daily office operations and provide efficient administrative assistance to the team. The role involves managing documents, coordinating schedules, handling correspondence, maintaining records, and supporting internal teams with routine administrative requirements. The ideal candidate should be detail-oriented, professional, responsive, and capable of managing multiple tasks in a fast-paced real estate environment.

Administrative Support:

• Assist with daily administrative activities and ensure routine office tasks are completed efficiently.
• Prepare, organize, and maintain documents, forms, reports, and correspondence.
• Support team members with general administrative and operational requirements.
• Maintain organized digital and physical filing systems.
• Handle incoming emails, messages, and routine office correspondence.
• Direct inquiries to the appropriate team members or departments.
• Prepare professional communications and follow up on pending administrative matters.
• Maintain clear and timely communication with internal and external contacts.

Scheduling & Coordination:

• Coordinate meetings, appointments, calendars, and office schedules.
• Assist with arranging meetings and communicating relevant details to participants.
• Track important deadlines, appointments, and follow-up activities.
• Support management and team members with scheduling requirements.

Data & Record Management:

• Enter and update information accurately in company systems and spreadsheets.
• Maintain employee, client, property, vendor, and other administrative records as required.
• Verify information and ensure documents remain accurate and up to date.
• Retrieve records and information when requested by authorized team members.
• Assist the real estate team with routine documentation and administrative coordination.
• Organize property-related documents, correspondence, and supporting information.
• Coordinate with agents, clients, vendors, and internal teams when required.
• Support the preparation and organization of routine property and transaction documentation.

Office Coordination:

• Help maintain an organized and professional office environment.
• Monitor office supplies and communicate replenishment requirements.
• Coordinate routine administrative requests with relevant departments.
• Assist with printing, scanning, filing, photocopying, and document distribution.

Reporting & Documentation:

• Assist in preparing routine reports, spreadsheets, summaries, and presentations.
• Maintain accurate records of administrative activities and completed tasks.
• Ensure important documents are properly filed and easily accessible.
• Support management with information required for daily operations.

Confidentiality & Professionalism:

• Handle company, client, employee, and business information with appropriate confidentiality.
• Maintain a professional and courteous approach when dealing with clients and colleagues.
• Follow company procedures and administrative guidelines consistently.
• Exercise attention to detail when handling sensitive documents and information.

Team Coordination:

• Work closely with management, real estate agents, finance, operations, and other departments.
• Follow up on outstanding administrative tasks and provide timely updates.
• Assist colleagues with routine administrative requirements.
• Contribute to smooth communication and coordination across the office.

About the Company:

Union Square House Real Estate Broker LLC operates in the UAE real estate sector, where organized administration and efficient coordination support day-to-day property and business activities. The Administrative Assistant will contribute to smooth office operations by providing reliable administrative and coordination support to the team.

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