Administrative Assistant

Unity Star Import and Export FZE LLC; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Unity Star Import and Export FZE LLC is seeking an Administrative Assistant to support executive operations, handle calendars, data entry, and internal communications. You will collaborate with cross-functional teams to keep daily workflows smooth and compliant with company standards.

The role requires 1–3 years in office support, strong MS Office skills, meticulous data entry, and excellent written and verbal communication. A fast-paced environment and bilingual abilities are a plus.

Qualifications

• 1–3 years of experience in administrative or office support.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry skills with high attention to detail.
• Excellent organizational and time-management abilities.
• Clear written and verbal communication; discretion with confidential information.
• Experience with CRM or project management software is a plus.
• Bilingual language proficiency is a bonus.
• Prior exposure to a fast-paced corporate environment.

Responsibilities

• Manage and maintain executives’ calendars.
• Coordinate travel arrangements and itineraries.
• Perform accurate data entry and maintain filing systems.
• Prepare and distribute meeting agendas and minutes.
• Assist with budget tracking and expense reports.
• Serve as primary contact for stakeholders.
• Support ad-hoc projects and events.

Skills

Data entry

Organization

Time management

Communication

Discretion with confidential info

Tools

Microsoft Office

CRM experience

Project management software

Job description

About the role

— The Administrative Assistant supports executive-level operations, ensuring smooth daily workflows. Responsible for accurate data entry, calendar management, and coordinating internal communications. Works closely with cross‑functional teams to streamline administrative processes.

Key responsibilities

• Manage and maintain executives’ calendars, scheduling meetings and appointments.
• Coordinate travel arrangements and prepare detailed itineraries.
• Perform accurate data entry and maintain organized electronic and physical filing systems.
• Prepare and distribute meeting agendas, minutes, and follow‑up action items.
• Assist with budget tracking and expense report preparation.
• Serve as a primary point of contact for internal and external stakeholders.
• Support ad‑hoc projects and special events as requested.

Required Qualifications

• 1–3 years of experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry skills with high attention to detail.
• Excellent organizational and time‑management abilities.
• Clear written and verbal communication skills.
• Ability to handle confidential information with discretion.

Nice to have

• Experience with CRM or project management software.
• Basic bookkeeping or expense management knowledge.
• Bilingual language proficiency.
• Prior exposure to a fast‑paced corporate environment.