Administrative Assistant

NMDC Group; Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading company in Abu Dhabi is seeking an administrative team member to manage office routines and support senior colleagues. The ideal candidate must possess a Diploma in Administration Management and strong communication skills, alongside proficiency in Microsoft Office. Responsibilities include data entry, document preparation, and coordinating internal inquiries. Dynamic multitasking ability is essential for success in this role.

Qualifications

• Strong interpersonal, customer service and communication skills.
• Ability to multitask and prioritize daily tasks.
• Experience in data entry, filing, and document preparation.

Responsibilities

• Undertake standardised office routines and activities under limited direction.
• Extract and manipulate data from computer systems.
• Prepare standard letters and internal documents.
• Act as a contact point for internal client enquiries.
• Check invoices for correctness.

Skills

High standards

Excellent communication skills

Ability to take initiative

Proficient in Microsoft Office suite

Customer service skills

Education

Diploma in Administration Management or equivalent

Job description

Overview

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Undertake a range of established standardised office routines and activities under limited direction and guidance. Includes data entry, filing and retrieving, photocopying and typing
• Extract and manipulate data and information from computerised systems and prepares administrative or technical reports for senior colleagues
• Prepare and produce standard letters and internal documents in response to routine requests. Draft external correspondence for review and signature by supervisor
• Exchange information and/or provide clarification on routine issues by telephone or in person, acting as a contact point for internal client enquiries
• Responsible, in some instances, for delivering accountable documents to external clients ensuring appropriate acknowledgements of receipt are obtained
• Check invoices for correctness as to service provided and pass to supervisor for approval
• Identify and report on problems or discrepancies and make suggestions for improvement Compliance in accordance with HSE Standard

Qualifications

• Diploma in Administration Management, or equivalent
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite