Administration Manager

Irwin & Dow Careers; Dubai; On-site; AED 167,400 - 279,000; Full time

Job summary

A leading retail distributor in UAE is seeking an Administration Manager to oversee the administrative function at their Head office. The role involves ensuring compliance across all stores, managing business travel for senior management, and fostering inter-departmental relationships. The ideal candidate will demonstrate strong organizational and communication skills, and experience managing junior staff. A passion for the fashion industry is preferred, alongside exceptional English proficiency.

Qualifications

• Proven experience in managing administrative functions.
• Strong emphasis on communication skills with various stakeholders.
• Experience with facilities management and business travel arrangements.

Responsibilities

• Manage the administrative function of the Head office.
• Ensure compliance with legal requirements across stores.
• Oversee business travel management for senior management.

Skills

Strong organizational skills

Exceptional English communication

Multi-tasking ability

Experience in managing junior staff

Job description

Representing strong, luxury brand names, our client, one of UAE’s leading retail distributors operate over 25 retail stores and have an overall distribution network of over 50 mono-brand stores and premium department stores across the region. An opportunity has arisen to join this progressive and fast paced organization, as Administration Manager.

The focus of the role is to manage the administrative function of the Head office, including front office management of staff to ensure the business runs smoothly and efficiently. Additionally, this role will act as the point of contact to ensure all stores, branches and sister concerns are compliant with legal requirements. Key responsibilities will encompass business travel management for senior management, facilities management, managing and motivating the people within the division, ensuring an engaged workforce and document review and coordination. Strong emphasis is on communication skills so that business expectations and goals are understood; building and managing both internal relationships inter-departmentally and external relationships with suppliers, clients, guests and lawyers.

The role will have several direct reports and candidates must demonstrate experience of having managed junior level staff previously. It goes without saying that strong organizational skills are required; the successful candidate will be a highly capable multi-tasker and capable of managing effectively and efficiently and multiple levels. Exceptional English skills and a positive and energetic outlook are required. Candidates will take pride in their appearance and be interested in fashion, aligning with the company’s values.

About The Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.