Admin cum HR

element8; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

element8 is seeking an experienced Administrative and HR Coordinator to manage day-to-day office operations, front desk duties, scheduling, and HR records in Dubai.

You will assist recruitment, onboarding, payroll coordination, vendor management, travel arrangements, and ensure confidentiality and smooth team coordination.

The ideal candidate has 3+ years in admin/HR, CRM proficiency (Salesforce/HubSpot), and strong organization with excellent communication.

Qualifications

• Minimum 3 years of experience in Administration and HR roles.
• Immediate joiners preferred.
• CRM software experience (Salesforce or HubSpot) required.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Oversee day-to-day administrative operations and office management.
• Manage front desk, calls, visitor management and inquiries.
• Coordinate schedules, meetings and travel for management and staff.
• Maintain HR records, attendance, leave records, and onboarding formalities.
• Assist recruitment coordination and onboarding processes.
• Support payroll coordination and Accounts department administration.
• Procure office supplies and coordinate vendor relations.
• Provide admin support to multiple departments as needed.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Front office experience

Tools

Salesforce

HubSpot

Job description

Responsibilities

• Oversee day-to-day administrative operations and ensure smooth office management.
• Manage front desk and receptionist responsibilities, including handling calls, visitor management, and inquiry coordination.
• Coordinate schedules, meetings, appointments, and travel arrangements for management and staff.
• Handle incoming emails, phone calls, and internal communications efficiently to support team coordination.
• Maintain employee records, HR documentation, attendance, leave records, and onboarding formalities.
• Assist in recruitment coordination, interview scheduling, and employee engagement activities.
• Support payroll coordination and provide administrative assistance to the Accounts Department.
• Ensure proper office maintenance, vendor coordination, and procurement of office supplies.
• Provide administrative and operational support to different departments as required.
• Welcome and assist visitors professionally to ensure a positive office experience.

Requirements

• Minimum 3 years of experience in Administration and HR roles, preferably in an IT firm.
• Immediate joiners preferred.
• Proficiency in CRM software such as Salesforce or HubSpot.
• Strong organizational, coordination, and multitasking skills.
• Excellent communication and interpersonal skills.
• Experience in front office/receptionist duties will be an added advantage.
• Basic knowledge of HR processes, payroll coordination, and employee documentation.
• Ability to work independently and maintain confidentiality.
• Age: 30 years and above.