Administrative Assistant | Executive

1920 Dubai; Abu Dhabi; Hybrid; AED 60,000 - 90,000; Full time

Benefits offered by this job

Hands-on HR exposure

Hybrid work model

HR training & certifications

Career progression

Competitive benefits

Job summary

1920 Dubai is seeking an Administrative Assistant | HR Executive to provide comprehensive admin support and assist HR operations in a hybrid UAE setting. The role covers recruitment activities, employee coordination, onboarding, and HR documentation across multiple departments.

Ideal candidates will manage confidential data, coordinate interviews, and maintain accurate HR records. Strong organizational skills and proficiency with MS Office and HR systems are essential.

Qualifications

• Proven experience in Administrative Support, HR, HR Administration, Office Administration, Recruitment, or related role.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to maintain accurate records.
• Good understanding of basic HR processes, recruitment, employee administration, and workplace procedures.
• Experience supporting recruitment activities such as CV screening, interview coordination, candidate communication, and onboarding is preferred.
• Strong interpersonal and relationship-management skills.
• Ability to communicate effectively with employees, candidates, managers, and external stakeholders.
• High level of professionalism, discretion, confidentiality, and integrity.
• Ability to manage multiple administrative and HR tasks simultaneously.
• Experience in corporate/professional-services/technology/recruitment/multinational environments is preferred.
• Diploma or Bachelor’s degree in Human Resources, Business Administration, Management, Psychology, Office Administration, or related field preferred.
• Professional certifications in Human Resources, Recruitment, Office Administration, Payroll, or related disciplines are an advantage.

Responsibilities

• Provide day-to-day administrative and HR support to management and internal teams.
• Manage schedules, appointments, meetings, correspondence, and administrative arrangements.
• Prepare documents, reports, presentations, spreadsheets, notices, and internal communications.
• Maintain organized digital and physical filing systems and company records.
• Handle incoming emails, calls, enquiries, and administrative requests professionally.
• Coordinate meetings, meeting rooms, agendas, minutes, and follow-up actions.
• Support office administration, supplies, facilities coordination, and general workplace operations.
• Assist with recruitment activities, including job postings, candidate sourcing, CV screening, interview scheduling, and candidate communication.
• Coordinate interviews between candidates, hiring managers, and relevant departments.
• Maintain accurate candidate records, recruitment trackers, and ATS information.
• Prepare employment-related documents, onboarding materials, HR forms, and employee records.
• Support new employee onboarding, orientation, documentation, and internal coordination.
• Maintain accurate and confidential employee information and HR databases.
• Assist with attendance, leave, employee records, and HR administrative processes.
• Support payroll administration by providing accurate employee information and relevant documentation where required.
• Assist with employee communications, HR announcements, internal events, and engagement activities.
• Coordinate training sessions, workshops, meetings, and employee development activities.
• Assist HR management with employee-related enquiries and administrative matters.
• Support performance-review administration, HR reporting, and employee documentation.
• Ensure HR and administrative records updated accurately per policies.
• Assist with preparing HR reports, headcount reports, recruitment updates, and administrative performance summaries.
• Coordinate with Finance, IT, Facilities, Recruitment, and other departments on HR requirements.
• Assist with vendor coordination, purchase requests, office supplies, and administrative expenses.
• Monitor administrative deadlines and ensure tasks completed on time.
• Handle sensitive employee and company information with confidentiality.
• Support HR and administrative process improvements to increase efficiency.
• Perform other administrative and HR-related duties as assigned by management.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Confidentiality

Interpersonal skills

HR knowledge

Recruitment support

Documentation accuracy

Education

Bachelor’s or Diploma in HR/Business/Management

Diploma in HR or Office Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Microsoft Teams

Google Workspace

HRIS

ATS

CRM

Payroll systems

Job description

We’re Hiring: Administrative Assistant | Executive

Employment Type: Full-Time

Level: Junior to Mid-Level

We are seeking a highly organized, responsible, and people-oriented Administrative Assistant | HR Executive to provide comprehensive administrative support while assisting with human resources operations, employee coordination, recruitment activities, and HR documentation. This hybrid role requires strong organizational skills, attention to detail, confidentiality, communication, and the ability to manage multiple administrative and HR priorities effectively.

Key Responsibilities

• Provide day-to-day administrative and operational support to management and internal teams.
• Manage schedules, appointments, meetings, correspondence, and administrative arrangements.
• Prepare documents, reports, presentations, spreadsheets, notices, and internal communications.
• Maintain organized digital and physical filing systems and company records.
• Handle incoming emails, calls, enquiries, and administrative requests professionally.
• Coordinate meetings, meeting rooms, agendas, minutes, and follow-up actions.
• Support office administration, supplies, facilities coordination, and general workplace operations.
• Assist with recruitment activities, including job postings, candidate sourcing, CV screening, interview scheduling, and candidate communication.
• Coordinate interviews between candidates, hiring managers, and relevant departments.
• Maintain accurate candidate records, recruitment trackers, and Applicant Tracking System (ATS) information.
• Prepare employment-related documents, onboarding materials, HR forms, and employee records.
• Support new employee onboarding, orientation, documentation, and internal coordination.
• Maintain accurate and confidential employee information and HR databases.
• Assist with attendance, leave, employee records, and other HR administrative processes.
• Support payroll administration by providing accurate employee information and relevant documentation where required.
• Assist with employee communications, HR announcements, internal events, and engagement activities.
• Coordinate training sessions, workshops, meetings, and employee development activities.
• Assist HR management with employee-related enquiries and administrative matters.
• Support performance-review administration, HR reporting, and employee documentation.
• Ensure HR and administrative records are updated accurately and maintained according to company policies.
• Assist with preparing HR reports, headcount reports, recruitment updates, and administrative performance summaries.
• Coordinate with Finance, IT, Facilities, Recruitment, and other departments on employee and administrative requirements.
• Assist with vendor coordination, purchase requests, office supplies, and administrative expenses.
• Monitor administrative deadlines and ensure tasks are completed accurately and on time.
• Handle sensitive employee and company information with a high level of confidentiality and professionalism.
• Support HR and administrative process improvements to increase operational efficiency.
• Perform other administrative and HR-related duties as assigned by management.

Requirements

• Proven experience in Administrative Support, Human Resources, HR Administration, Office Administration, Recruitment, or a related role.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to maintain accurate records.
• Good understanding of basic HR processes, recruitment, employee administration, and workplace procedures.
• Experience supporting recruitment activities such as CV screening, interview coordination, candidate communication, and onboarding is preferred.
• Strong interpersonal and relationship-management skills.
• Ability to communicate effectively with employees, candidates, managers, and external stakeholders.
• High level of professionalism, discretion, confidentiality, and integrity.
• Ability to manage multiple administrative and HR tasks simultaneously.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, and Google Workspace.
• Experience using HRIS, ATS, CRM, payroll systems, or employee-management platforms is an advantage.
• Good knowledge of document management, reporting, filing, and administrative procedures.
• Strong problem-solving skills and ability to handle routine and urgent administrative matters.
• Ability to work independently while collaborating effectively with HR and cross-functional teams.
• Previous experience preparing HR reports, employee records, recruitment trackers, or administrative documentation is an advantage.
• Experience in a corporate, professional-services, technology, recruitment, financial, or multinational environment is preferred.
• Diploma or Bachelor’s degree in Human Resources, Business Administration, Management, Psychology, Office Administration, or a related field is preferred.
• Professional certifications in Human Resources, Recruitment, Office Administration, Payroll, or related disciplines are an advantage.

What We Offer

• Opportunity to gain hands-on experience across Human Resources, Recruitment, Administration, and Employee Operations.
• Exposure to recruitment, onboarding, employee relations, HR documentation, office management, and business administration.
• Opportunity to work closely with HR professionals, managers, employees, candidates, and cross-functional teams.
• Develop practical skills in HR systems, recruitment processes, employee administration, reporting, and workplace operations.
• Opportunity to contribute to HR process improvements and administrative efficiency initiatives.
• Career progression into HR Executive, Senior HR Executive, HR Coordinator, HR Specialist, HR Generalist, Recruitment Consultant, or HR Manager roles.
• A professional, collaborative, and people-focused working environment.
• Professional training, HR certifications, mentorship, and continuous career development opportunities.
• Competitive compensation, performance incentives, and comprehensive benefits package.