Admin cum Accountant Assistant

Tanqeeb; Ajman; On-site; AED 54,000 - 76,000; Full time

Job summary

Tanqeeb in Ajman is seeking a proactive Admin/Accounts Assistant to manage daily administrative tasks, data entry in accounting software, invoicing, and payroll support.

You will coordinate communications, audits, budgeting assistance, and filing, while maintaining data protection compliance. A Bachelor’s degree is preferred with at least 2 years in admin or accounting.

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration.
• Minimum 2 years of experience in admin or accounting.
• Proficiency in Tally for financial management.
• Strong Excel and MS Office skills to create reports.
• Excellent organizational abilities in a fast-paced environment.
• Ability to work independently as well as in a team.
• Strong problem-solving mindset and willingness to learn.

Responsibilities

• Manage daily administrative tasks, including scheduling appointments and maintaining office supplies to ensure a smooth workflow.
• Assist in financial record-keeping by entering data accurately into accounting software, ensuring compliance with financial regulations.
• Prepare and process invoices, ensuring timely billing and follow-up on outstanding payments to maintain cash flow.
• Handle administrative tasks such as maintaining office supplies, coordinating meetings, preparing quotations, and managing correspondence to support smooth office operations.
• Coordinate internal and external communications, serving as a point of contact for both clients and suppliers to enhance company relationships.
• Assist in payroll processing by collecting and verifying employee hours and expenses, ensuring accuracy and timeliness.
• Conduct regular audits of financial data and administrative processes to identify discrepancies and improve operational efficiency.
• Maintain filing systems for both administrative and financial records, ensuring easy access and compliance with data protection regulations.
• Support budgeting activities by tracking expenses and providing insights on financial performance against set targets.
• Participate in team meetings, contributing insights and suggestions for improving administrative and accounting functions.

Skills

Excel proficiency

Organizational skills

Independent & team work

Problem-solving

Proactive attitude

Education

Bachelor's degree in Accounting, Finance, or Business Administration

Tools

Tally

Microsoft Office

Job description

• Manage daily administrative tasks, including scheduling appointments and maintaining office supplies to ensure a smooth workflow.

• Assist in financial record-keeping by entering data accurately into accounting software, ensuring compliance with financial regulations.

• Prepare and process invoices, ensuring timely billing and follow-up on outstanding payments to maintain cash flow.

• Handle administrative tasks such as maintaining office supplies, coordinating meetings, preparing quotations, and managing correspondence to support smooth office operations.

• Coordinate internal and external communications, serving as a point of contact for both clients and suppliers to enhance company relationships.

• Assist in payroll processing by collecting and verifying employee hours and expenses, ensuring accuracy and timeliness.

• Conduct regular audits of financial data and administrative processes to identify discrepancies and improve operational efficiency.

• Maintain filing systems for both administrative and financial records, ensuring easy access and compliance with data protection regulations.

• Support budgeting activities by tracking expenses and providing insights on financial performance against set targets.

• Participate in team meetings, contributing insights and suggestions for improving administrative and accounting functions.

Desired Candidate Profile

• Bachelor's degree in Accounting, Finance, or Business Administration is preferred to ensure foundational knowledge.

• A minimum of 2 years of experience in an administrative or accounting role is required for practical understanding.

• Proficiency in accounting software such as Tally is essential for efficient financial management.

• Strong knowledge of Microsoft Office Suite, especially Excel, to manage data and create financial reports.

• Excellent organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Ability to work independently as well as collaboratively in a team environment to achieve common goals.

• Strong problem-solving skills to address and resolve administrative or accounting discrepancies swiftly.

• A proactive attitude and willingness to learn new processes or software to enhance personal and organizational growth.