Account and Admin Assistant

AL RANA EQUIP AND MACHINES TR LLC; Sharjah; On-site; AED 42,000 - 75,000; Full time

Job summary

AL RANA EQUIP AND MACHINES TR LLC in the United Arab Emirates seeks an Account and Admin Assistant to support financial records, payroll, and office operations. The role bridges the accounting department with the wider organization to ensure accurate and timely financial and administrative tasks.

The ideal candidate will have proven administrative or accounts experience, strong organizational skills, and proficiency with accounting software and MS Office, along with a degree in Accounting or

Qualifications

• Proven experience as an administrative or accounts assistant.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong organizational skills with a high degree of attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic understanding of accounting principles and financial reporting.
• Discretion and confidentiality in handling sensitive information.
• Bachelor's degree in Accounting, Business Administration, or a relevant field preferred.

Responsibilities

• Maintain and update accurate financial records using accounting software.
• Assist in the preparation and reconciliation of monthly financial statements.
• Coordinate office supplies and manage inventory effectively.
• Provide payroll support and related administrative tasks.
• Handle accounts payable and receivable with timely payments and collections.
• Maintain organized filing systems for financial and administrative documents.
• Assist in budgeting and financial reporting as required.
• Schedule meetings, manage calendars, and answer calls and emails promptly.
• Support data entry and management of company databases.
• Coordinate and plan internal and external events and meetings.
• Provide clerical support to ensure smooth operation of officers and managers.

Job description

Job Description:

The role of an Account and Admin Assistant is crucial to the smooth operation of any business, providing a broad range of administrative and accounting support tasks. The individual will be responsible for maintaining accurate financial records, managing office operations, and providing clerical assistance to ensure efficient company operations. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. The Account and Admin Assistant serves as a bridge between the accounting department and the rest of the organization, facilitating effective communication and ensuring that all financial and administrative tasks are conducted in an accurate and timely manner. This role is ideal for someone who is motivated, skilled in both administrative and financial processes, and capable of managing multiple tasks simultaneously.

Responsibilities

• Maintain and update accurate financial records using accounting software.
• Assist in the preparation and reconciliation of monthly financial statements.
• Coordinate office supplies and manage inventory effectively.
• Provide support with payroll processing and related administrative tasks.
• Handle accounts payable and receivable, ensuring timely payments and collections.
• Maintain organized filing systems for financial and administrative documents.
• Support the preparation of budgets and financial reports as required.
• Schedule meetings, appointments, and manage calendars efficiently.
• Answer and direct phone calls and respond to email inquiries promptly.
• Assist in the management of company databases and data entry tasks.
• Coordinate and plan internal and external events and meetings.
• Provide clerical support to ensure smooth operation of the officers and managers.

Requirements

• Proven experience as an administrative or accounts assistant required.
• Proficiency in accounting software and Microsoft Office Suite essential.
• Strong organizational skills with a high degree of attention to detail.
• Excellent communication skills, both written and verbal, are necessary.
• Ability to manage multiple tasks and meet deadlines efficiently.
• Basic understanding of accounting principles and financial reporting.
• Discretion and confidentiality in handling sensitive company information.
• A bachelor's degree in Accounting, Business Administration, or a relevant field preferred.