Admin Assistant - Real Estate

Al Fattan Properties; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Al Fattan Properties is seeking an experienced administrative professional to support the Property Management and Leasing teams in Dubai. You will manage tenant and property records, coordinate viewings, inspections, and meetings, and assist with leasing documentation and renewals.

You will also liaise with tenants, landlords, agents, contractors, and internal departments while handling routine inquiries, preparing reports, and maintaining accurate listings.

Qualifications

• Real estate/property management experience is required.
• Arabic–English communication and translation skills are mandatory.
• Strong administrative and organizational abilities.
• Ability to maintain confidentiality of information.

Responsibilities

• Provide daily administrative support to the Property Management and Leasing teams.
• Maintain accurate tenant, property, lease, and contract records.
• Coordinate appointments, property viewings, inspections, meetings, and follow-ups.
• Assist with leasing documentation and tenancy renewals.
• Coordinate with tenants, landlords, agents, contractors, and internal departments.
• Respond to routine tenant and leasing inquiries and direct matters to the appropriate team member.
• Prepare periodic reports, trackers, presentations, and departmental summaries.
• Assist with updating property listings and maintaining accurate property information.
• Support processing and filing of property-related invoices, purchase requests, and administrative documents.
• Ensure proper filing and retrieval of physical and electronic documents.
• Follow up on pending requests, approvals, signatures, and documentation.
• Maintain confidentiality of tenant, property, financial, and company information.
• Assist with general office administration and other tasks assigned by the department management.

Skills

Administrative support

Bilingual Arabic/English

Record keeping

Communication

Job description

Responsibilities:

• Provide daily administrative support to the Property Management and Leasing teams.


• Maintain accurate and up-to-date tenant, property, lease, and contract records.


• Coordinate appointments, property viewings, inspections, meetings, and follow-ups.


• Assist with the preparation and tracking of leasing documentation and tenancy renewals.


• Coordinate with tenants, landlords, agents, contractors, and internal departments as required.


• Respond to routine tenant and leasing inquiries and direct matters to the appropriate team member.


• Prepare periodic reports, trackers, presentations, and departmental summaries.


• Assist with updating property listings and maintaining accurate property information.


• Support the processing and filing of property-related invoices, purchase requests, and administrative documents.


• Ensure proper filing and retrieval of physical and electronic documents.


• Follow up on pending requests, approvals, signatures, and documentation.


• Maintain confidentiality of tenant, property, financial, and company information.


• Assist with general office administration and other tasks assigned by the department management.


• Real Estate or Property Management experience is required.


• Arabic–English communication and translation skills is mandatory.