Property Administrator

Al Habtoor Group; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Al Habtoor Group is seeking an experienced Property Administrator to join our Real Estate team in Dubai. You will support the Property Manager with leasing, Ejari registrations, rent collection, renewals, and tenant coordination for multiple properties.

Minimum 3 years of UAE Property Administration/Management experience is required, with strong knowledge of UAE leasing practices. Proficiency in MS Office and excellent communication with tenants, brokers and internal teams are essential.

Qualifications

• 3+ years of UAE property administration or management experience.
• Strong knowledge of UAE real estate leasing practices.
• Experience with Ejari, tenancy contracts, rent collection, renewals, and tenant coordination.
• Strong administrative, organizational, and documentation skills.
• Excellent communication and interpersonal skills.
• Ability to coordinate effectively with tenants, brokers, contractors, maintenance teams, Finance, and management.
• Proficiency in MS Office, particularly Excel and Word.
• UAE real estate/property management experience is mandatory.

Responsibilities

• Assist the Property Manager and Real Estate Management team in preparing operating cost escalations.
• Prepare and issue leasing contracts and Ejari registrations.
• Collect and process Ejari-related payments.
• Send tenancy renewal notifications and hard-copy letters 90 days prior to lease expiry.
• Receive, coordinate, and report tenant and client requests to management.
• Coordinate with external professional brokers to ensure properties are leased within the targeted vacancy period.
• Monitor the appropriate use of common facilities and ensure they are utilized by authorized tenants and residents.
• Act as the primary point of contact between tenants and the maintenance team.
• Follow up on maintenance requests and ensure issues are resolved in a timely manner.

Skills

Property Administration

Communication skills

MS Office

Organizational skills

Tenant coordination

Tools

MS Office

Ejari system

Job description

We are looking for an experienced Property Administrator to join our Real Estate team.

Key Responsibilities

• Assist the Property Manager and Real Estate Management team in preparing operating cost escalations.
• Prepare and issue leasing contracts and Ejari registrations.
• Collect and process Ejari-related payments.
• Send tenancy renewal notifications and hard-copy letters 90 days prior to lease expiry.
• Receive, coordinate, and report tenant and client requests to management.
• Coordinate with external professional brokers to ensure properties are leased within the targeted vacancy period.
• Monitor the appropriate use of common facilities and ensure they are utilized by authorized tenants and residents.
• Act as the primary point of contact between tenants and the maintenance team.
• Follow up on maintenance requests and ensure issues are resolved in a timely manner.
• Ensure maintenance teams properly clean and restore areas after completing repair works.
• Coordinate with the Finance Department regarding cheques, cash collections, bank transfers, and other tenant-related payments.
• Monitor third-party service providers and ensure compliance with contractual obligations and service standards.
• Monitor daily property management activities and provide regular updates to the Property Manager.
• Assist the Property Manager with insurance, leasing, rental, and other tenant-related billings.
• Develop and maintain effective rent collection processes.
• Monitor rent collections and follow up on outstanding payments.
• Organize and maintain accurate property management records and filing systems.
• Prepare lease summaries and relevant documentation for new tenants.
• Maintain and regularly update the tenant database, including emergency contact details.
• Prepare and update property management reports on a periodic basis.
• Process claims, assignments, referrals, and other property-related documentation.
• Provide professional assistance and support to tenants and clients regarding property management and leasing matters.
• Perform other property administration duties as assigned by the Property Manager.

Candidate Requirements

• Minimum 3 years of relevant experience in Property Administration / Property Management within the UAE.
• Strong knowledge of UAE real estate leasing and property management practices.
• Experience with Ejari, tenancy contracts, rent collection, renewals, and tenant coordination.
• Strong administrative, organizational, and documentation skills.
• Excellent communication and interpersonal skills.
• Ability to coordinate effectively with tenants, brokers, contractors, maintenance teams, Finance, and management.
• Strong follow-up skills with the ability to manage multiple properties and priorities.
• Proficiency in MS Office, particularly Excel and Word.
• UAE real estate/property management experience is mandatory.

If you have the required experience and are looking for an opportunity to grow your career in property management, we would like to hear from you.