Senior Property Management Admin

HBS Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

HBS Group is seeking a Senior Property Admin to support a multi-landlord portfolio in Dubai. This on-site role handles lease administration, renewals, rent tracking, and service charge documentation, coordinating with landlords, tenants, and agents.

You will manage property records, ensure compliance with internal procedures and local regulations, and support maintenance requests, inspections, and lettings activities. Strong English, attention to detail, and Dubai experience are preferred.

Qualifications

• Proven experience in landlord/tenant matters and lettings for residential/commercial properties.
• Understanding of estate agents’ processes and coordination with brokerage teams.
• Hands-on property management experience including maintenance coordination and documentation.
• Strong customer service skills with professional relationship management.
• High accuracy in contracts, data entry, and administrative work.
• Excellent written and spoken English; multilingual adds value.
• Familiarity with property management software, CRM, and MS Office.

Responsibilities

• Handle day-to-day administration of lease agreements, renewals, rent tracking, and service charge documentation.
• Coordinate with landlords, tenants, and estate agents; prepare and update property records.
• Ensure compliance with internal procedures and local regulations.
• Manage maintenance requests; follow up with management teams; schedule inspections.
• Assist lettings activities such as listing updates and appointment coordination.
• Maintain accurate databases; prepare reports; respond to inquiries; support the wider team.

Skills

Landlord/Tenant

Lettings experience

Property management

Customer service

Attention to detail

English comms

CRM software

Job description

Company Description

HBS Group is a strategic partner supporting entrepreneurs, investors, and expatriates in Dubai’s dynamic market through a comprehensive range of business services. Established in 2006, the group has grown from real estate into broader business solutions that help clients seize opportunities with confidence. Its brands include a leading French real estate agency, property management and brokerage services, a French boutique corporate service provider, and a private office platform for international high-net-worth individuals. With over 50 professionals and multiple new locations opened since 2021, HBS Group focuses on tailored, transparent, and solution-oriented support. The company is committed to long-term partnerships and expertise-driven services that enable clients to thrive.

Role Description

This full-time, on-site Sr Property Admin role is based in Dubai and focuses on supporting a multiple landlord portfolio. The Sr Property Admin will handle day-to-day administration related to lease agreements, tenancy renewals, rent collection tracking, and service charge documentation. The role includes coordinating with landlords, tenants, and estate agents, preparing and updating property records, and ensuring compliance with internal procedures and local regulations. The Sr Property Admin will also manage maintenance requests, follow up with property management teams, schedule inspections, and support lettings activities such as listing updates and appointment coordination. Regular responsibilities include maintaining accurate databases, preparing reports, responding to customer service inquiries, and assisting the wider team with operational and administrative tasks.

Qualifications

• Strong knowledge and practical experience in Landlord/Tenant Matters and Lettings for residential and/or commercial properties.
• Understanding of Estate Agents’ processes and coordination with brokerage teams and listing platforms.
• Hands-on experience in Property Management, including maintenance coordination, inspections, and documentation.
• Proven Customer Service skills with the ability to manage inquiries, resolve issues, and maintain professional relationships.
• High level of accuracy and attention to detail in administrative work, contracts, and data entry.
• Strong organizational and time-management skills, with the ability to handle multiple properties and priorities.
• Good written and verbal communication skills in English; additional languages are an advantage.
• Comfort with property management software, CRM systems, and MS Office tools (Word, Excel, Outlook).
• Previous experience in real estate, property administration, or a similar role in Dubai or the wider region is preferred.
• Ability to work on-site in Dubai and collaborate effectively within a diverse, cross-functional team.