Real Estate Agent

LOOTAH HOLDING; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

LOOTAH HOLDING is seeking a Leasing RDC Registration Documentation Compliance Assistant to support the leasing department from inquiry to legal documentation and registration. You will draft lease documents, assist with viewings, and ensure accuracy for both prospective and existing clients.

The role includes KYC verification, market monitoring, and maintaining audit-ready lease files while coordinating with facilities, operations, and finance teams.

Qualifications

• Bachelor's degree in Business Administration, Real Estate, or a related field.
• 1-3 years of experience in real estate leasing, property management administration, or a specialized documentation role.

Responsibilities

• Respond to inquiries regarding available units, provide pricing information, and schedule viewings.
• Conduct property tours and highlight key features and amenities.
• Collect and verify all required KYC documents (trade licenses, passports, and credit references).
• Track market trends and competitor pricing to maintain leasing rate competitiveness.
• Prepare lease agreements, renewals, amendments, and termination notices in accordance with policy and local laws.
• Oversee the registration of lease contracts with authorities (Ejari, Tasjeel, etc.).
• Maintain organized physical and digital lease archives for audit readiness.
• Coordinate collection of security deposits, first installments, and admin fees with Finance.
• Update CRM/PMS with tenant data, unit status, and expiry dates; generate occupancy and renewal reports.

Skills

Documentation drafting

Communication

Multilingual advantage

Regulatory knowledge

Education

Bachelor's degree in Business Administration

Bachelor's degree in Real Estate

Related field

Tools

Microsoft Excel

Property Management Software

Job description

Leasing RDC Registration Documentation Compliance Assistant provides critical administrative and operational support to the leasing department. This dual-function role ensures a seamless transition for tenants from the initial inquiry phase to the final execution of legal documentation and registration. The ideal candidate maintains high standards of accuracy in contract preparation while delivering professional service to prospective and existing clients.

Key Responsibilities

• Leasing Administration & Sales Support: Respond to inquiries regarding available units; provide pricing information; and schedule viewings for prospective tenants.
• Viewing Assistance: Conduct property tours and highlight key features and amenities of the units / facilities.
• Tenant Screening: Collect and verify all required KYC (Know Your Customer) documents such as trade licenses, passports, and credit references.
• Market Monitoring: Assist in tracking market trends and competitor pricing to help maintain competitive leasing rates.
• RDC Registration Documentation & Compliance: Contract Drafting- Prepare lease agreements, renewals, amendments, and termination notices in strict accordance with company policy and local real estate laws.
• Registration Management: Oversee the formal registration of lease contracts with relevant government authorities (e.g. Ejari, Tasjeel, or municipal portals).
• File Maintenance: Maintain organized physical and digital archives for all lease files, ensuring every tenant folder is audit-ready and complete.
• Payment Processing: Coordinate the collection of security deposits, first-installment checks, and administrative fees; ensure timely delivery to the finance department.
• Coordination & Reporting: Handover Liaison- Coordinate with the Facilities Management or Operations teams to ensure units are ready for move-in and facilitate the key handover process; Database Management- Regularly update the CRM or Property Management System (PMS) with accurate tenant data, unit status, and expiry dates; Reporting- Generate weekly and monthly reports on occupancy levels, upcoming renewals, and pending registrations.

Technical Requirements & Skills

• Documentation Expertise: Proven ability to draft formal legal or semi-legal documents with high attention to detail.
• Software Proficiency: Strong skills in Microsoft Excel and experience with Property Management Software.
• Regulatory Knowledge: Familiarity with local real estate laws and government registration portals.
• Communication: Exceptional verbal and written communication skills in English; multilingual skills are a significant advantage.

Education & Experience

Education: Bachelor's degree in Business Administration, Real Estate, or a related field.Experience: 1-3 years of experience in real estate leasing, property management administration, or a specialized documentation role.

Attributes

Highly organized, capable of multitasking under tight deadlines, and possessing a "customer-first" professional demeanor.