Admin Assistant

redfordrecruiters; Abu Dhabi; On-site; AED 54,000 - 90,000; Full time

Job summary

REAP HR amp Recruitment Consultancy in Al Ain, UAE seeks an organized Admin Assistant to provide administrative, HR, and executive office support to the CEO/General Manager. The role ensures smooth daily operations, accurate documentation, and timely coordination of business activities in a fast-paced automotive company environment.

The ideal candidate has 1–2 years in administration and HR, proficiency with Microsoft Office, strong communication skills in Arabic and English, and the ability to

Qualifications

• Minimum 1–2 years of relevant administrative experience
• Minimum 1–2 years HR administrative experience including employment offer letter preparation
• Minimum 1–2 years of experience using AI tools for office or administrative work
• Experience supporting senior management (CEO/GM)
• Fluent Arabic written and spoken
• Good written and spoken English
• Proficiency in MS Word, Excel, PowerPoint, Outlook
• Excellent email drafting and record management skills
• Strong organizational, multitasking, and time-management abilities
• Willing to work in or relocate to Al Ain, UAE

Responsibilities

• General Administration: manage daily activities and support smooth office operations
• Handle emails, calls, and official correspondence
• Prepare letters, reports, presentations and admin documents
• Maintain electronic and physical filing systems
• Coordinate with internal departments to finish tasks
• Organize records and admin schedules
• Assist with day-to-day operational and office coordination
• CEO/General Manager Support: manage calendars and meetings
• Prepare agendas, minutes, follow up on actions
• Communicate with senior managers, clients and stakeholders
• Monitor instructions from management; handle confidential info
• HR Administration: assist with employee documentation and HR tasks
• Prepare employment offer letters; HR correspondence
• Maintain employee records and recruitment communications
• Onboard new employees and joining docs
• Follow up on admin requests; confidentiality
• AI Tools & Digital Administration: use AI to support tasks
• Draft emails/reports using AI workflows
• Summarize information and prepare presentations
• Improve productivity with digital tools; review AI outputs
• Maintain confidentiality on digital platforms
• Meetings, Travel & Coordination: organize meetings and appointments
• Arrange domestic and international travel; book flights/hotels
• Welcome visitors; hospitality arrangements
• Follow up with departments on management instructions

Skills

Arabic communication

English communication

MS Word

MS Excel

PowerPoint

Outlook

Email drafting

Record management

Organizational skills

Multitasking

Time management

Confidentiality

Education

Bachelor's degree in Business Administration

HR certifications (advantage)

Executive Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

AI tools (ChatGPT)

Job description

REAP HR amp Recruitment Consultancy is hiring a professional organized and proactive Admin Assistant for an automotive company based in Al Ain UAE The successful candidate will provide administrative HR and executive office support to the CEO General Manager ensuring smooth daily operations effective communication accurate documentation and timely coordination of business activities

Key Responsibilities

• General Administration
  • Manage daily administrative activities and support smooth office operations
  • Handle incoming and outgoing emails telephone calls and official correspondence
  • Prepare letters reports presentations and other administrative documents
  • Maintain accurate electronic and physical filing systems
  • Coordinate with internal departments to ensure timely completion of assigned tasks
  • Organize office records documentation and administrative schedules
  • Assist with day-to-day operational and office coordination requirements
• CEO General Manager Support
  • Provide administrative assistance to the CEO General Manager
  • Manage appointments calendars schedules and meeting arrangements
  • Coordinate internal and external meetings
  • Prepare meeting agendas record minutes and follow up on action items
  • Communicate with senior management employees clients and external stakeholders
  • Monitor instructions and assignments issued by management
  • Handle confidential information with professionalism and discretion
• HR Administration & Documentation
  • Assist with employee documentation and general HR administrative tasks
  • Prepare and issue employment offer letters based on management-approved terms
  • Support employment contract preparation and HR correspondence
  • Maintain employee records and personnel files
  • Coordinate interview schedules and recruitment-related communication
  • Assist with employee onboarding and joining documentation
  • Follow up on employee documentation and administrative requests
  • Ensure confidentiality of employee information
• AI Tools & Digital Administration
  • Use AI tools to support daily administrative and documentation tasks
  • Draft professional emails letters and reports using AI-assisted workflows
  • Use AI tools to summarize information prepare presentations and organize tasks
  • Improve administrative productivity through digital tools and automation
  • Review AI-generated documents for accuracy and professionalism
  • Maintain confidentiality when handling company information through digital platforms
• Meetings Travel & Coordination
  • Organize business meetings and coordinate appointments
  • Arrange domestic and international travel when required
  • Coordinate flight bookings hotel reservations and travel itineraries
  • Welcome visitors and assist with professional hospitality arrangements
  • Follow up with departments regarding management instructions and pending tasks

Requirements

• Mandatory Professional Requirements
  • Minimum 1 2 years of relevant administrative experience
  • Minimum 1 2 years of HR administrative experience including employment offer letter preparation
  • Minimum 1 2 years of practical experience using AI tools for office or administrative work
  • Previous experience supporting senior management a CEO or General Manager
  • Fluent Arabic communication skills both written and spoken
  • Good written and spoken English
  • Strong proficiency in Microsoft Word Excel PowerPoint and Outlook
  • Excellent email drafting document preparation and record management skills
  • Strong organizational multitasking and time-management abilities
  • Ability to work independently and handle confidential information
  • Must be willing to work in or relocate to Al Ain UAE
• Educational Qualifications
  • Bachelor's degree in Business Administration Human Resources Executive Secretarial Studies or a related field
  • Relevant administrative or HR certifications are an advantage
• Preferred Candidate Profile
  • Arabic-speaking female candidates as specified in the client s recruitment brief
  • Candidates currently residing in the UAE are highly preferred

Technical Skills

• Microsoft Office Word Excel PowerPoint and Outlook
• Professional email and correspondence management
• HR documentation and employment offer letter preparation
• Digital filing and employee record management
• AI tools such as ChatGPT or similar platforms
• AI-assisted report writing document drafting and administrative planning
• Calendar management and meeting coordination

Professional Competencies

• Excellent communication and interpersonal skills
• Strong attention to detail and accuracy
• High level of confidentiality integrity and professionalism
• Excellent organizational and multitasking abilities
• Professional workplace appearance and etiquette
• Ability to prioritize tasks and work under pressure
• Proactive attitude and problem-solving skills
• Reliability and ability to work independently