Sales Executive

Client of Reap HR; Abu Dhabi; Presencial; AED 70.000 - 90.000; Jornada completa

Descripción de la vacante

REAP HR amp Recruitment Consultancy is seeking a highly organized Secretary to the General Manager to provide executive support in an automotive industry client setting in Al Ain.

The role requires managing calendars, coordinating meetings, handling confidential documents, and arranging travel while maintaining professional correspondence in Arabic and English. Strong office software skills and discretion are essential.

Formación

• Bachelor's Degree in Business Administration, Executive Secretarial Studies, or related discipline.
• Minimum 2-4 years of executive secretarial work or office administration.
• Fluency in Arabic and English (written and spoken).
• Strong MS Office skills (Word, Excel, PowerPoint).
• Ability to draft official letters, reports and meeting minutes.
• Excellent organizational, multitasking and time-management skills.
• Ability to handle confidential information professionally.
• Experience supporting a General Manager or senior executive preferred.

Responsabilidades

• Manage General Manager’s daily calendar, appointments, meetings and travel.
• Organize internal and external meetings, prepare agendas and minutes, and track action items.
• Draft and proofread professional correspondence in Arabic and English.
• Maintain organized filing systems and ensure confidentiality of documents.
• Arrange domestic and international travel, visas, accommodations and itineraries.

Conocimientos

Arabic & English communication

Organizational skills

Time management

Professional correspondence

Discretion & confidentiality

Educación

Bachelor's Degree in Business Administration or related admin discipline

Herramientas

Microsoft Office

Descripción del empleo

Job Title: Secretary to the General Manager Executive Secretary Executive Assistant Personal Assistant to General Manager EA PA to GM

Company: REAP HR amp Recruitment Consultancy

Job Type: Full-Time

Experience: 2 4 Years

Department: General Manager s Office

Reporting To: General Manager

Location: Al Ain Abu Dhabi

Salary: To Be Discussed During Interview

Job Summary: REAP HR amp Recruitment Consultancy is seeking a highly organized professional and experienced Secretary to the General Manager Executive Secretary for one of our Automotive industry client based in Al Ain The successful candidate will provide comprehensive administrative and executive support to the General Manager ensuring the efficient daily operation of the executive office The role requires excellent organizational abilities strong Arabic and English communication skills professional correspondence management and the ability to coordinate executive schedules meetings business travel and confidential documentation The ideal candidate must demonstrate professionalism discretion attention to detail and the ability to work independently in a demanding executive environment

Key Duties & Responsibilities

A Executive Calendar & Schedule Management

Schedule ManagementManage the General Manager s daily calendar appointments meetings conferences and official visits Coordinate schedules with internal departments senior executives and external stakeholders Prioritize appointments and ensure effective time management Arrange and confirm executive meetings and important engagements

B Meetings & Administrative Coordination

Organize internal and external meetings for the General Manager Prepare meeting agendas documents presentations and meeting rooms Record accurate meeting minutes and maintain action-item records Follow up with departments regarding management decisions and assigned tasks Ensure timely communication and coordination between the General Manager s office and other departments

C Executive Correspondence & Communication

Manage incoming and outgoing emails telephone calls messages and official correspondence Draft and proofread professional letters reports and administrative documents in Arabic and English Communicate professionally with senior management employees clients and external stakeholders Handle sensitive communications with discretion and confidentiality

D Documentation & Records Management

Maintain organized physical and electronic filing systems Ensure proper documentation record security and confidentiality Track assignments management instructions and departmental follow-ups Ensure important documents and records are readily accessible when required

E Business Travel & Hospitality Coordination

Arrange domestic and international business travel for the General Manager Coordinate flight bookings hotel reservations visa applications and travel itineraries Welcome executive guests and coordinate official visits Arrange appropriate hospitality and meeting logistics

Candidate Requirements & Qualifications

Mandatory Requirements

Bachelor's Degree in Business Administration, Executive Secretarial Studies, or a related administrative discipline Minimum 2 4 years of relevant experience in executive secretarial work or office administration Excellent written and spoken Arabic and English Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint Excellent business email management and formal correspondence skills Strong ability to prepare official letters, reports, meeting minutes, and administrative documentation Excellent organizational, multitasking, and time-management skills Ability to manage confidential information professionally Strong communication and interpersonal skills

Preferred Qualifications

Previous experience directly supporting a General Manager, CEO, or senior executive Experience coordinating executive meetings and international business travel Experience managing administrative activities within a senior management office. Professional & Behavioral Competencies High standards of confidentiality, integrity, and professionalism. Professional appearance and excellent workplace etiquette Excellent interpersonal communication and relationship management Strong attention to detail and accuracy Ability to prioritize tasks and manage multiple responsibilities Strong problem-solving and organizational abilities Ability to work independently and take initiative Ability to perform effectively under pressure. Professional and diplomatic communication with senior executives and external stakeholders.

Candidate Assessment

Shortlisted candidates may be assessed on: Arabic and English communication proficiency. Executive calendar and appointment management. Microsoft Office skills. Drafting professional emails and official correspondence. Meeting minutes preparation and administrative follow-up. Confidential document handling. Business travel coordination. Professional communication and executive office etiquette.