Personal Assistant/Secretary Assistant to GM

Maseera; Abu Dhabi; On-site; AED 33,000 - 56,000; Full time

Benefits offered by this job

Salary range AED 3,000–5,000 monthly

Benefits TBD by employer

Job summary

Maseera in Abu Dhabi is seeking a highly organized Personal Assistant to support the General Manager. The role involves managing the GM's calendar, coordinating schedules with departments and external stakeholders, and organizing meetings with agenda preparation and minute-taking in Arabic and English.

The ideal candidate will have a Bachelor's in a related administrative field, 2–4 years of executive secretarial experience, and strong MS Office skills, capable of handling confidential

Qualifications

• Bachelor's degree in business administration or related field.
• 2–4 years of executive secretarial or office administration experience.
• Excellent written and spoken Arabic and English.
• Strong MS Office proficiency (Word, Excel, PowerPoint).
• Ability to manage confidential information professionally.

Responsibilities

• Manage GM's daily calendar, appointments, meetings, and visits.
• Coordinate schedules with departments and senior executives.
• Organize internal and external meetings for the GM.
• Prepare meeting agendas, documents, presentations, and rooms.
• Record accurate meeting minutes and action-item records.
• Manage emails, calls, and official correspondence.
• Draft letters and reports in Arabic and English.
• Maintain organized filing systems (physical and electronic).
• Arrange travel and visas for domestic and international trips.
• Coordinate flight bookings and hotel reservations.

Skills

Arabic language

English language

Calendar management

Executive secretarial

Email management

Multitasking

Time management

Communication skills

Education

Bachelor's Degree in Business Administration

Executive Secretarial Studies

Related administrative discipline

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

Personal Assistant/Secretary Assistant to GM

Job DescriptionREAP HR & Recruitment Consultancy is seeking a highly organized, professional, and experienced Personal Secretary to the General Manager for one of our Automotive industry clients based in Al Ain. The successful candidate will provide comprehensive administrative and executive support to the General Manager, ensuring the efficient daily operation of the executive office.

Responsibilities

• Manage the General Manager's daily calendar, appointments, meetings, conferences, and official visits.


• Coordinate schedules with internal departments, senior executives, and external stakeholders.


• Organize internal and external meetings for the General Manager.


• Prepare meeting agendas, documents, presentations, and meeting rooms.


• Record accurate meeting minutes and maintain action-item records.


• Manage incoming and outgoing emails, telephone calls, messages, and official correspondence.


• Draft and proofread professional letters, reports, and administrative documents in Arabic and English.


• Maintain organized physical and electronic filing systems.


• Arrange domestic and international business travel for the General Manager.


• Coordinate flight bookings, hotel reservations, visa applications, and travel itineraries.

Requirements

• Bachelor's Degree in Business Administration, Executive Secretarial Studies, or a related administrative discipline.


• Minimum 2–4 years of relevant experience in executive secretarial work or office administration.


• Excellent written and spoken Arabic and English.


• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.


• Excellent business email management and formal correspondence skills.


• Strong ability to prepare official letters, reports, meeting minutes, and administrative documentation.


• Excellent organizational, multitasking, and time-management skills.


• Ability to manage confidential information professionally.


• Strong communication and interpersonal skills.

Benefits

• Monthly Salary: AED 3,000-AED 5,000


• Additional Benefits: To be confirmed by the employer.


• Salary AED 3,000-AED 5,000

Additional Information

• Location: Al Ain, Abu Dhabi

Candidate Requirements & Qualifications

Mandatory Requirements

• Bachelor's Degree in Business Administration, Executive Secretarial Studies, or a related administrative discipline.


• Minimum 2 4 years of relevant experience in executive secretarial work or office administration.


• Excellent written and spoken Arabic and English.


• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.


• Excellent business email management and formal correspondence skills.


• Strong ability to prepare official letters, reports, meeting minutes, and administrative documentation.


• Excellent organizational, multitasking, and time-management skills.


• Ability to manage confidential information professionally.


• Strong communication and interpersonal skills.

Preferred Qualifications

• Previous experience directly supporting a General Manager, CEO, or senior executive.


• Experience coordinating executive meetings and international business travel.


• Experience managing administrative activities within a senior management office.

Professional & Behavioral Competencies

• High standards of confidentiality, integrity, and professionalism.


• Professional appearance and excellent workplace etiquette.


• Excellent interpersonal communication and relationship management.


• Strong attention to detail and accuracy.


• Ability to prioritize tasks and manage multiple responsibilities.


• Strong problem-solving and organizational abilities.


• Ability to work independently and take initiative.


• Ability to perform effectively under pressure.


• Professional and diplomatic communication with senior executives and external stakeholders.

Candidate Assessment

Shortlisted candidates may be assessed on: Arabic and English communication proficiency. Executive calendar and appointment management. Microsoft Office skills. Drafting professional emails and official correspondence. Meeting minutes preparation and administrative follow‑up. Confidential documen