Personal Assistant/Secretary Assistant to GM

Client of Reap HR; Abu Dhabi; On-site; AED 33,000 - 56,000; Full time

Benefits offered by this job

Salary AED 3,000–5,000 per month

Al Ain/Abu Dhabi location

Job summary

REAP HR & Recruitment Consultancy seeks a highly organized Personal Secretary to support the General Manager of an automotive client in Al Ain. You will manage calendars, coordinate meetings and travel, draft official documents, and maintain confidential records in both Arabic and English.

The role requires 2–4 years of relevant experience, strong MS Office skills, and excellent communication in English and Arabic. Based in Al Ain/Abu Dhabi with corporate travel as needed.

Qualifications

• Bachelor's Degree in Business Administration, Executive Secretarial Studies or related discipline.
• 2–4 years of executive secretarial or office administration experience.
• Excellent written and spoken Arabic and English.
• Strong proficiency in Word, Excel and PowerPoint.
• Excellent business email management and formal correspondence skills.
• Strong ability to prepare official letters, reports, meeting minutes and administrative documentation.

Responsibilities

• Manage the General Manager's daily calendar, appointments, meetings, conferences and visits.
• Coordinate schedules with internal departments, senior executives and external stakeholders.
• Organize internal and external meetings for the General Manager; prepare agendas and allocate rooms.
• Draft and proofread letters, reports and administrative documents in Arabic and English.
• Arrange domestic and international travel: flights, hotels, visas, itineraries.
• Maintain organized filing systems and handle emails, calls, and correspondence.

Skills

Bilingual Arabic-English

Organizational skills

Communication skills

Confidentiality

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

REAP HR & Recruitment Consultancy is seeking a highly organized professional and experienced Personal Secretary to the General Manager for one of our Automotive industry clients based in Al Ain. The successful candidate will provide comprehensive administrative and executive support to the General Manager ensuring the efficient daily operation of the executive office.

Responsibilities

• Manage the General Manager s daily calendar appointments meetings conferences and official visits
• Coordinate schedules with internal departments senior executives and external stakeholders
• Organize internal and external meetings for the General Manager
• Prepare meeting agendas documents presentations and meeting rooms
• Record accurate meeting minutes and maintain action-item records
• Manage incoming and outgoing emails telephone calls messages and official correspondence
• Draft and proofread professional letters reports and administrative documents in Arabic and English
• Maintain organized physical and electronic filing systems
• Arrange domestic and international business travel for the General Manager
• Coordinate flight bookings hotel reservations visa applications and travel itineraries

Candidate Requirements & Qualifications

• Bachelor s Degree in Business Administration Executive Secretarial Studies or a related administrative discipline
• Minimum 2 4 years of relevant experience in executive secretarial work or office administration
• Excellent written and spoken Arabic and English
• Strong proficiency in Microsoft Office including Word Excel and PowerPoint
• Excellent business email management and formal correspondence skills
• Strong ability to prepare official letters reports meeting minutes and administrative documentation
• Excellent organizational multitasking and time-management skills
• Ability to manage confidential information professionally
• Strong communication and interpersonal skills

Preferred Qualifications

• Previous experience directly supporting a General Manager, CEO, or senior executive
• Experience coordinating executive meetings and international business travel
• Experience managing administrative activities within a senior management office

Professional & Behavioral Competencies

• High standards of confidentiality, integrity, and professionalism
• Professional appearance and excellent workplace etiquette
• Excellent interpersonal communication and relationship management
• Strong attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities
• Strong problem-solving and organizational abilities
• Ability to work independently and take initiative
• Ability to perform effectively under pressure
• Professional and diplomatic communication with senior executives and external stakeholders

Benefits

• Monthly Salary AED 3 000-AED 5 000
• Additional Benefits To be confirmed by the employer Salary AED 3 000-AED 5 000

Location

• Al Ain
• Abu Dhabi

Additional Information

• Location Al Ain
• Abu Dhabi