Accounts Payables Executive

Active Fitness Store Llc.; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Job summary

Active Fitness Store is seeking an Accounts Payable Executive to join our Finance team in the UAE. You will manage supplier accounts, process payments, maintain petty cash, monitor cash flow, and prepare AP reports.

The ideal candidate has 2–4 years in AP or general accounting, strong accounting knowledge, and proficiency in MS Excel and accounting software. UAE VAT knowledge is a plus, and you will work to ensure payments meet terms.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of experience in Accounts Payable or general accounting.
• Strong knowledge of AP processes and UAE VAT basics.
• Experience with supplier reconciliation and payment processing.
• Proficiency in MS Excel and accounting software.

Responsibilities

• Manage supplier reconciliation and payment processing.
• Verify supplier invoices, purchase orders, and supporting documents before processing payments.
• Maintain petty cash and perform reconciliations.
• Monitor cash flow planning and payment scheduling.
• Monitor AP aging and follow up on outstanding invoices.
• Prepare AP aging and payment reports for management.
• Coordinate with suppliers and internal teams to resolve discrepancies.
• Maintain accurate AP records and documentation.
• Ensure payments are processed accurately within terms.
• Assist with monthly closing and supplier reconciliations.
• Support VAT documentation and compliance.
• Adhere to company financial policies.

Skills

Supplier reconciliation

Payment processing

AP aging

Cash flow planning

Attention to detail

Time management

Communication

Coordination

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

MS Excel

Accounting software

Job description

Company Description Active Fitness Store is a leading provider of premium gym, fitness, and sports equipment across GCC countries. We cater to both home-use and commercial needs, offering top-tier products from industry-leading brands. Our mission is to support customers in achieving their fitness goals by supplying quality equipment with exceptional service. We take pride in being a trusted partner for fitness enthusiasts and professionals alike, delivering value and reliability in every purchase.

Job Description:

We are looking for a detail-oriented and organized Accounts Payable Executive to join our Finance team. The candidate will be responsible for managing supplier accounts, processing payments, maintaining petty cash, monitoring cash flow, and preparing accounts payable reports. The ideal candidate should have strong accounting knowledge, attention to detail, and the ability to manage multiple financial transactions efficiently.

Responsibilities:

• Manage supplier reconciliation and payment processing, ensuring invoices and supplier statements are accurate and properly recorded.
• Review and verify supplier invoices, purchase orders, and supporting documents before processing payments.
• Maintain and manage petty cash, including recording expenses, maintaining supporting documents, and performing regular reconciliations.
• Assist with cash flow planning and payment scheduling by monitoring upcoming supplier payments and payment due dates.
• Monitor Accounts Payable (AP) aging and follow up on outstanding invoices and balances.
• Prepare regular AP aging reports and payment reports for management review.
• Coordinate with suppliers and internal departments to resolve invoice discrepancies and payment-related queries.
• Maintain accurate and up-to-date accounts payable records and documentation.
• Ensure all payments are processed accurately and within agreed payment terms.
• Assist with monthly account closing and supplier account reconciliations.
• Support the Finance team with VAT documentation and other accounting requirements.
• Ensure compliance with company financial policies and procedures.
• Perform other accounting and finance-related duties as assigned.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of relevant experience in Accounts Payable or general accounting.
• Strong understanding of accounting principles and AP processes.
• Experience in supplier reconciliation, payment processing, and AP aging.
• Good knowledge of MS Excel and accounting software.
• Knowledge of UAE VAT and basic UAE accounting requirements.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Strong communication and coordination skills.
• Ability to work independently and meet deadlines