Accounts Payable Executive

Active Fitness Store Llc.; United Arab Emirates; On-site; AED 67,000 - 100,000; Full time

Job summary

Active Fitness Store Llc. is seeking an Accounts Payable Executive to join our Finance team in the UAE. The role focuses on managing supplier accounts, processing payments, and maintaining petty cash while monitoring cash flow and generating AP reports.

The ideal candidate has strong accounting knowledge, attention to detail, and the ability to manage multiple financial transactions efficiently, ensuring compliance with company policies and VAT documentation requirements.

Qualifications

• Experience in accounts payable and processing supplier payments.
• Proficient with VAT documentation and compliance.
• Strong attention to detail and accuracy in financial records.

Responsibilities

• Manage supplier reconciliation and payment processing, ensuring invoices are accurate.
• Review invoices, purchase orders, and supporting documents before payments.
• Maintain petty cash and reconcile expenses.
• Monitor cash flow planning and payment scheduling.
• Prepare AP aging and payment reports for management.
• Coordinate with suppliers and internal teams to resolve payment discrepancies.
• Ensure payments are processed within agreed terms and ledger updated.
• Support monthly close and supplier account reconciliations.
• Assist with VAT documentation and other accounting duties.

Skills

Accounts Payable

Supplier reconciliation

Cash flow management

Payment processing

Attention to detail

VAT documentation

Job description

Company Description

Active Fitness Store is a leading provider of premium gym, fitness, and sports equipment across GCC countries. We cater to both home-use and commercial needs, offering top-tier products from industry-leading brands. Our mission is to support customers in achieving their fitness goals by supplying quality equipment with exceptional service. We take pride in being a trusted partner for fitness enthusiasts and professionals alike, delivering value and reliability in every purchase.

Job Description

We are looking for a detail-oriented and organized Accounts Payable Executive to join our Finance team. The candidate will be responsible for managing supplier accounts, processing payments, maintaining petty cash, monitoring cash flow, and preparing accounts payable reports. The ideal candidate should have strong accounting knowledge, attention to detail, and the ability to manage multiple financial transactions efficiently.

Responsibilities

• Manage supplier reconciliation and payment processing, ensuring invoices and supplier statements are accurate and properly recorded.
• Review and verify supplier invoices, purchase orders, and supporting documents before processing payments.
• Maintain and manage petty cash, including recording expenses, maintaining supporting documents, and performing regular reconciliations.
• Assist with cash flow planning and payment scheduling by monitoring upcoming supplier payments and payment due dates.
• Monitor Accounts Payable (AP) aging and follow up on outstanding invoices and balances.
• Prepare regular AP aging reports and payment reports for management review.
• Coordinate with suppliers and internal departments to resolve invoice discrepancies and payment-related queries.
• Maintain accurate and up-to-date accounts payable records and documentation.
• Ensure all payments are processed accurately and within agreed payment terms.
• Assist with monthly account closing and supplier account reconciliations.
• Support the Finance team with VAT documentation and other accounting requirements.
• Ensure compliance with company financial policies and procedures.
• Perform other accounting and finance-related duties as assigned.