Accounts Assistant: Invoicing, Payments & Reconciliation

Quality Equipment Rental LLC; Dubai; On-site; AED 72,000 - 96,000; Full time

Job summary

Quality Equipment Rental LLC in Dubai is seeking an Accounts Assistant to provide administrative and financial support to the Accounts Manager. You will help ensure payments and expenditures are monitored, documented and processed accurately, and that suppliers are paid within agreed timescales.

Responsibilities include processing purchase invoices, verifying prices, authorizing payments, recording in MS Dynamics GP, and handling supplier inquiries.

Qualifications

• Experience in a similar role and preferably in a related industry.
• Good IT skills with Excel and accounting software.
• Accounting qualification (ACCA/CA) or equivalent is advantageous.
• Meticulous attention to detail with strong planning and organizational abilities.
• Excellent telephone manner.
• Ability to multitask in a busy environment.
• Proactive initiative and practical problem solving.
• Positive and flexible approach to work.

Responsibilities

• Process day-to-day purchase invoices, ensure accuracy, and resolve discrepancies.
• Authorize invoices for payment with department managers and match to purchase orders.
• Record invoices in MS Dynamics GP with correct account codes and post payments.
• Organize payment runs, scan invoices, and prepare cheques for mailing.
• Handle inquiries related to invoices and payments via phone and email.
• Set up new supplier accounts and amend existing supplier details as necessary.
• Reconcile petty cash and daily cash ups.
• Perform general administrative duties (typing, filing, printing).
• Conduct account reconciliations and correct accounting errors.
• Perform other duties as directed by management.

Skills

Experience in similar role

Attention to detail

Organizational skills

Telephone manner

Multitasking

Initiative

Problem solving

Flexibility

Education

ACCA/CA or equivalent

Tools

Excel

MS Dynamics GP

Accounting software

Job description

Quality Equipment Rental LLC in Dubai is seeking an Accounts Assistant to provide administrative and financial support to the Accounts Manager. You will help ensure payments and expenditures are monitored, documented and processed accurately, and that suppliers are paid within agreed timescales.

Responsibilities include processing purchase invoices, verifying prices, authorizing payments, recording in MS Dynamics GP, and handling supplier inquiries.